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Accounts Payable Clerk

hace 9 horas

Ensenada, México Vapotherm A tiempo completo

Summary of Position:

The Accounts Payable (AP) Clerk will report into the Accounts Payable Supervisor and be responsible for day-to-day accounting functions of a Shared Service Center including, but not limited to, accounts payable, Travel & Expense (T&E), credit card program administration, banking transactions, prepaid expenses, accruals, journal entries and payment entries. The AP Clerk will be responsible for assisting in the month-end close and audit process and reconciling select balance sheet accounts on a monthly basis. The AP Administrator is required to work onsite at Vapotherm's medical device manufacturing facility in Tijuana, MX and communicate both verbally and written in Spanish and English at a B2 level or higher.

Primary Responsibilities:

- Review, verify, process, and match vendor invoices to purchase orders and receipts, ensuring that all invoices are accurate and properly coded.
- Process International intercompany AP invoices, transactions and currency conversions.
- Generate weekly check, ACH and wire payment runs to vendors, ensuring payments are made within company guidelines and deadlines.
- Maintain organized and accurate records of all AP transactions.
- Assist with year-end tax reporting for accounts payable, including preparation of 1099 forms (for U.S. companies) and other tax filings.
- Communicate with vendors and supply chain regarding discrepancies, payment inquiries, and issues. Resolve any issues in a timely manner to maintain positive vendor relationships.
- Administrate company's T&E program in compliance with company policies. Process expense reports, verify approvals & coding, ensure timely reimbursements and reconciliation to the GL.
- Administrate company's credit card program including card maintenance, balance monitoring, reporting, coding and reconciliation to the GL.
- Complete payment entries, bank reconciliations and cash reporting analysis.
- Assist in the month-end close process by completing balance sheet reconciliations, accruals and journal entries, AP-related adjustments. Ensure all AP transactions are recorded accurately before month-end close.
- Assist in the year end auditing process.
- Assist with identifying inefficiencies or errors in the accounts payable process and recommend improvements to increase efficiency.
- Assist AP Manager on an as needed basis.

Position Requirements - Education, Knowledge, Years of Experience, etc.:

- High School Diploma or equivalent required
- Degree in Accounting, Finance, or a related field preferred.
- 1-3 years of experience in accounts payable or general accounting.
- Able to speak, understand, and write in Spanish and English at a minimum B2 level.
- Familiarity with basic accounting principles and procedures.
- Experience in a maquiladora company preferred.
- Proficiency in accounting software, Epicor experience a plus.
- Strong knowledge of Microsoft Excel (basic functions such as VLOOKUP, formulas, pivot tables and data entry).
- Basic knowledge of tax compliance related to accounts payable (e.g., 1099 forms in the U.S.).
- Experience with automated accounts payable systems or software is preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to handle multiple tasks and meet deadlines.
- Strong communication and interpersonal skills, both written and verbal.
- Ability to work in a fast-paced, high-volume environment.