Executive Assistant to the Founder

hace 6 días


Ciudad de México, Ciudad de México FreedUp A tiempo completo
We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive's time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,500- $2,000 per month (based on experience)

Requirements

- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
- 3+ years of experience with NetSuite
- Strong experience in phone and email management, calendar coordination, and CRM data entry.
- Proficient in HubSpot, Trello, or similar CRM and project management tools.
- Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
- Excellent written and verbal communication skills.
- Ability to take initiative, solve problems independently, and implement efficient workflows.
- Strong organizational and time management skills.
- Familiarity with basic bookkeeping and reporting
- Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities

- Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
- Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
- Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
- CRM Management: Update and maintain HubSpot.
- Administrative Support: Assist with document organization, mail management, and basic reporting.
- Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
- Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

Benefits

- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months

  • Ciudad de México, Ciudad de México FreedUp A tiempo completo

    We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day...


  • Ciudad de México, Ciudad de México G4i Staffing Support Inc. A tiempo completo

    Personal Assistant to the Founder Job DescriptionG4i Staffing Support Inc. is seeking a highly skilled and organized Personal Assistant to provide exceptional support to our founder.Key ResponsibilitiesOffer high-level personal assistance to our founder, including calendar management, meeting coordination, and expense report preparation.Maintain our...


  • Ciudad de México, Ciudad de México FreedUp A tiempo parcial

    The Executive Assistant will play a pivotal role in supporting the Founder & Executive Director by handling administrative, operational, and strategic support tasks. The EA will manage scheduling, communication, donor relations, and logistics, allowing the Executive Director to focus on leadership and mission growth.Location: RemoteJob Type: Part-TimeSalary:...


  • Ciudad de México, Ciudad de México FreedUp A tiempo parcial

    Company OverviewFreedUp is a dynamic organization that empowers individuals and teams to achieve their full potential. We are seeking a highly skilled and motivated Virtual Support Specialist to join our team as an Executive Assistant to the Founder.SalaryThe salary for this role is competitive, ranging from $400 to $750 per month, based on part-time...


  • Ciudad de México, Ciudad de México FreedUp A tiempo completo

    About the Role:">This is a unique opportunity to join a dynamic team as a proactive and highly organized Executive Assistant (EA) supporting the Founder and CEO of FreedUp.Duties and Responsibilities:">The EA will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with...


  • Ciudad de México, Ciudad de México FreedUp A tiempo completo

    The Role">We are looking for an experienced Executive Assistant who can handle phone calls, scheduling appointments, managing email communications, maintaining our CRM (HubSpot), and assisting with administrative tasks to optimize the executive's time and productivity. This is a full-time remote role requiring a high level of independence, attention to...


  • Ciudad de México, Ciudad de México Genesis Orthopedics & Sports Medicine A tiempo completo

    Supervised by: CEO and PresidentClassification: Fulltime, exemptExpected start date: ASAPCompensation: $1,000 - $1,500 (USD) depending on experienceAbout UsOur goal is simple: free our patients to be more active, more athletic, and to move freely in their bodies - accessible to everyone, not just the select few. That our patients, regardless of walk of life,...


  • Ciudad de México, Ciudad de México Servicios Ejecutivos De Cabo Sc A tiempo completo

    As the Chairman's Executive Assistant, you will provide high level support and coordination with our Executive Office Teams.The position involves project management, including working on a wide variety of follow up, reporting and data, coordinating projects, collaborating with finance, operations, external clients, partners and family.We are looking for an...


  • Ciudad de México, Ciudad de México FreedUp A tiempo completo

    FreedUp is a small startup from Austin, TX - feel free to reach out to our founders Aaron Hayslip and Scott Frazier directly on LinkedIn We are an "Executive Assistant Agency" that matches elite founders and executives to world-class EAs. In this particular role, you will be paired (full-time) with a high-profile founder of a $1b+ AUM Venture Capital...

  • Executive Assistant

    hace 4 semanas


    Ciudad de México, Ciudad de México Tlnt A tiempo completo

    A leading private investment firm that stands at the forefront of private investment, specializing in strategic financial ventures that shape industries.Is actively seeking a talented and dynamic **Executive Assistant** to become an integral part of their esteemed team.This is an incredible remote opportunity to work for a US-based company.**What You'll...


  • Ciudad de México, Ciudad de México Boldr Impact A tiempo completo

    **A LITTLE BIT ABOUT Boldr**- Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.- We are a global team, united by our desire to connect diverse people with common values for boldr impact.- We employ just over a thousand team members...

  • Executive Assistant

    hace 3 días


    Ciudad de México, Ciudad de México Sur LATAM A tiempo completo

    Our client is seeking a highly organized and detail-oriented EA to support four senior executives, including a Co-Founder, Chief Creative Officer, Executive Creative Director, and Executive Strategy Director.Key Responsibilities:Manage complex and high-volume calendars for four executives, ensuring seamless scheduling across multiple priorities and...

  • Executive Assistant

    hace 6 días


    Ciudad de México, Ciudad de México Amazon A tiempo completo

    At Amazon, we are seeking a highly organized and detail-oriented Executive Assistant to support our General Manager and Fulfillment Center Operations team. As an Executive Assistant, you will be responsible for providing administrative and secretarial support to the General Manager, including photocopying, faxing, typing meeting notes, making travel...


  • Ciudad de México, Ciudad de México Tumbler Holdings Inc A tiempo completo

    Title: Executive Assistant and Chief of StaffLocation: Remote (Mexico/Latin America)Reports to: CEO / FounderTumblerWare is seeking a highly proactive and strategic Executive Assistant (EA) who has the potential to grow into a Chief of Staff role. This is not a conventional EA position—it requires a strong operational mindset, problem-solving skills, and...


  • Ciudad de México, Ciudad de México General Staffing A tiempo completo

    Executive Assistant to Chief Executive Officer Job Title : Executive Assistant to CEO Location : Remote (Latin America) Reports to : CEO Salary : $1,400 - $1,800 per month depending on experience and skills Work Hours : 8:30 AM to 5:30 PM (CST) Language Requirement : C1+ English (fully professional) Equipment : Must have a suitable home office setup with a...

  • Executive Assistant

    hace 1 semana


    Ciudad de México, Ciudad de México Nubank A tiempo completo

    About UsNu was born in 2013 with the mission to fight complexity to empower people in their daily lives by reinventing financial services. We are one of the world's largest digital banking platforms, serving millions of customers across Brazil, Mexico, and Colombia. For more information, visit our institutional page here.As an Executive Assistant you will...

  • Executive Assistant

    hace 6 días


    Ciudad de México, Ciudad de México Selectassistants A tiempo completo

    Join to apply for the Executive Assistant (Quickbooks experience) role at Select AssistantsAre you an organized, detail-oriented professional who thrives in a dynamic environment? Join our fast-growing New York-based appliance company as an Executive Assistant to our top sales executive—all from the comfort of your home. In this pivotal role, you'll be the...

  • Executive Assistant

    hace 6 días


    Ciudad de México, Ciudad de México Selectassistants A tiempo completo

    The role of Executive Assistant at Select Assistants is a dynamic opportunity for a highly organized and detail-oriented professional to join our fast-growing team in the New York-based appliances industry.About the RoleThis pivotal position will serve as the backbone of daily operations, ensuring everything runs smoothly and efficiently.As an Executive...

  • Executive Assistant

    hace 6 días


    Ciudad de México, Ciudad de México SSB BART Group A tiempo completo

    Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career? If so, Level Access may be the right company for you.We are seeking a highly organized, and proactive Executive Assistant to support the executive leaders. This role requires a high level of confidentiality, professionalism, and...

  • Executive Assistant

    hace 2 semanas


    Ciudad de México, Ciudad de México Hustler Marketing A tiempo completo

    Company Introduction:At BestLife4Pets, we believe every pet deserves to live a long, happy, and healthy life with the humans who love them. As a fast-growing holistic pet health brand, our mission is to help pet owners care for their pets with our high-quality homeopathic health products.What sets us apart? Our deep-rooted love for our pets – in fact, our...