Administrative Coordinator

Job Summary:

This role is responsible for coordinating the Talent Acquisition function and contributing to the overall success of the team by providing high-level customer service, administrative support, and project coordination across the TA process.

Key Responsibilities:

• Establish priorities for daily office activities
• Coordinate interview scheduling via the applicant tracking system and manage pre-interview documents and interview paperwork
• Maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Manage administrative duties related to tracking of contingent workers, including communication with agencies and HRIS regarding hiring and termination of contingent workers
• Process pre-employment drug screens and background checks; manage completion and adjudication of this process
• Perform administrator duties for SilkRoad On-Boarding System
• Launch New Hire on-boarding processes and manage program completion
• Troubleshoot user issues, forgotten passwords, system modifications, etc.
• Facilitate New Hire Employee Orientation and manage presentation, schedule of attendance, changes to agendas, etc.
• Build employee files and manage flow and completion of New Hire paperwork
• Save New Hire documents/policies into PeopleDoc system
• Manage I-9 verification process using TALX eVerify system
• Process and manage new shopping carts and POs for department
• Process invoices, check requests and non-employee expense reports for TA and HR
• Assist TA Recruiters with Sourcing and Recruiting as time permits or as needed to meet staffing goals
• Support continuous improvement efforts in TA processes to ensure and improve compliance and effectiveness
• Support Central HR/Organizational Development programs, including the coordination of events, materials, agendas, participants, etc., as needed

Requirements:

• Reports to Manager, Talent Acquisition
• Job is NOT directly responsible for managing other employees. Co-ops or students may report to this position
• Knowledge of EEO, AA legislation and all legal aspect of selection and hiring is preferred
• 3-5 years of experience in Human Resources areas
• Excellent written and oral communication skills including grammar, spelling and punctuation thus enabling the incumbent to work with top level management and other executive clients
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
• Ability to work well with all levels of corporation, as well as outside external clients and vendors
• Ability to be flexible and remain at ease under frequent-changing situations and schedules
• Proven ability to multi-task and prioritize multiple projects simultaneously
• Capable of learning quickly in this role, as well as having the ability and desire to grow in the HR function, especially all phases of talent management
• Very strong computer skills, especially Microsoft Word, Excel and PowerPoint. Ability to draft and present Power Point presentations
• Capable of handling highly confidential information
• Ability to prioritize and work independently with minimal supervision
• High School Diploma. Bachelor's Degree in Business, Human Resources or related discipline or equivalent experience preferred
• Bi-lingual Spanish and English required

What We Offer:

• Work-life balance that includes Paid Vacation & Holiday Paid Time Off
• Vacation Premium
• Life insurance
• Christmas Bonus
• Educational assistance program
• Wellness program
• Saving Fund
• Pantry Vouchers
• Permits paid for: Marriage or Death of a direct relative
• Attendance Bonuses
• Cafeteria Subsidy
• Subsidy for prescription glasses
• Medical service in plant
• Recognition programs
• Gym