Medical Admin Assistant I Role

hace 2 semanas


Xico, México Icon A tiempo completo

At ICON, we advance clinical research by providing outsourced services to pharmaceutical, biotechnology, and medical device organizations. We are seeking a Medical Admin Assistant I to support our clinical research projects.

The successful candidate will have excellent computer skills, particularly in Microsoft Word, Excel, and Outlook, as well as familiarity with standard office equipment. Strong communication and organizational skills are essential for this role.

The key responsibilities of this position include:

  • Completing all departmental project activities accurately and efficiently
  • Distributing safety reports to Sponsors, sites, and ICON personnel as required
  • Maintaining data entry for safety events and tracking logs
  • Assisting with organization and planning of meetings, including preparation and distribution of presentations and agendas
  • Handling mailing activities, including courier services and post room management
  • Answering SAE Hot Line and other departmental phone lines as necessary
  • Maintaining departmental and global calendars
  • Performing archiving activities and updates of project information systems
  • Coordinating translation of documents for projects
  • Generating monthly Planview/Timesheet reports for individuals and projects
  • Tracking RFPs and new awards and distributing information to relevant teams
  • Travel bookings and completion of expense reports for PV & Safety Services staff
  • Monthly metrics and handling requests for literature and articles
  • Coding of invoices in the invoicing system and submission for approval
  • Maintaining office supplies and equipment
  • Assisting with generation/distribution of project specific procedures
  • Attending project team and Sponsor meetings and teleconferences as required
  • Performing other activities as identified and requested by management

To be successful in this role, you will have a high school diploma or equivalent, and excellent computer skills, communication, and organizational abilities. Knowledge of medical terminology is an asset, and the ability to work effectively independently and within a team environment is essential.

At ICON, we offer a comprehensive total reward package that comprises base pay, variable pay, and recognition programs, as well as best-in-class employee benefits. We are an equal opportunity and inclusive employer, committed to providing a workplace free of discrimination and harassment.


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