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The Sr Accounts Payable Specialist at Aviat Networks reviews financial documents, such as purchase orders and invoices, to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Responds to vendor inquiries and resolves any discrepancies in billings and payments. Maintains and reconciles accounts payable ledger. In addition, may process requests for employee expense reimbursements.
Responsibilities:- Ensure timely, proficient, and accurate processing of supplier invoices, credit memos, and other documents and their subsequent payment
- Receive and review invoices for appropriate documentation and approval to pay
- Assist manager with researching, correcting, and resolving invoice discrepancies and timely provide requested information to business owners and management as needed
- Handle invoice processing exceptions by liaising with suppliers or internal departments for resolution (payment approval, goods receipt, etc.)
- Assist Procurement with resolution of problems
- Process and prepare weekly payment batches and related back-up documentation
- Prepare weekly payment report
- Work from other management reports as required to resolve invoice processing issues
- Manage Outlook mailboxes of invoices received and inquires submitted for distribution to appropriate processors or work for resolution
- Upload all AP transactions to the local accounting system ASPEL-COI
- Submit unvouchered invoices for accrual at month end close
- Prepare analysis of accounts as required and reconcile vendor statements
- Process supplier maintenance change requests as needed
- Review error report for automated transaction
- Review on hold invoice and reach out to requester for resolution
- Perform duties within Sarbanes-Oxley compliance
- Other tasks as needed.
- Associates / bachelor's degree in accounting, required.
- 5+ years Accounts Payable work experience; experience in Oracle Payables a plus
- Must have strong organization, communication, and multi-tasking skills with an ability to prioritize tasks and work well in a fast-paced environment
- Attention to detail with emphasis on accuracy and quality to minimize risk of errors or fraud
- Proficient in Microsoft Excel, Word, and Outlook
- Excellent customer service skills required
- Ability to make and act upon sound, independent judgment within prescribed parameters
- Outstanding interpersonal skills are required; ability to effectively deal with range of personalities and hierarchy within company; must be professional, diplomatic, and tactful
- Excellent English oral and written skills.
