Logistics Coordinator
hace 6 días
The Logistics Coordinator has primary responsibility for safely and accurately assisting in handling the transportation needs of the business (domestic and/or international), while also performing administrative accounting functions and ensuring adherence to proper control procedures of the business unit.
This role will be in daily communication with all inbound and outbound facilities and/or other transportation partners regarding problem resolution, scheduling, and information retrieval. Daily, the Logistics Coordinator will be making and managing various modes of transportation including container bookings, lining up trucks/drayage, and transloading services while providing high-level customer service to providers and customers.
In addition, this role will support the management and execution of transportation services by assisting with activities such as rate analysis, invoice verification, issuing rail billing, customs clearances, and monitoring equipment. The Logistics Coordinator must enter all pertinent information in their business unit's expert system daily and is required to report all perceived control policy or procedure concerns to the controller. This role contributes to positive customer and vendor relations, ensuring a smooth and efficient operation of both the logistics and merchandising aspects of the business.
Key Responsibilities- Manage inbound and outbound domestic and/or international shipments. Communicate continuously with all stakeholders in the supply chain ensuring smooth and on time delivery.
- Promptly address and resolve all unexpected transportation related issues in the supply chain, engaging the help of teammates where necessary. Ensure disruptions to logistics are anticipated and reacted to with insight, resolve, and leadership.
- Plan, negotiate costs, execute ensuring associated costs are accurately incurred; investigating and disputing any inaccuracies with appropriate parties with the goal to confirm and reduce costs.
- Record documentation progress in Scoular internal systems and update the entries as each step is completed in the process. Identify opportunities for better utilization of transportation with focus on continuous improvement such as freight cost savings and work with Manager to implement savings while maintaining high level of service.
- Focus on long term strategic sourcing and relationship management with customers, vendors, service providers, etc. Track relevant metrics, key performance indicators prescribed by manager with focus on identifying efficiencies.
- Responsible for auditing all origin and destination demurrage and detention claims, taking the lead to acquire all necessary information to convey to Merchandisers, sales and/or Logistics Manager. Complete scheduled reports, special projects, and additional tasks, or other job functions within your team.
- Responsible for accurate and timely information entry and reporting functions. Input new contracts, sales information and delivery transactions into the business unit's expert system. This includes the entire supply chain process from pre-advice to final settlement stages. Maintain an organized filing system which includes invoices, contracts, reports and payment receipts. Ensure compliance of accounts payable and accounts receivable activities. Act as a primary contact for finance for business unit accounting functions.
- Responsible for the accurate reporting and reconciliation of inventory. Work with operations, Accounting/Control, and contract labor to gather necessary load transaction information.
- Provide customer support and coordinate logistics and billing. Answer merchandiser lines during their absence; provide accurate and timely logistic support (e.g. freight support including barge, vessels, railroad and trucks).
- Communicate business position and miscellaneous adjustments to the merchandiser. Collaborates with the merchant at month end in submitting the final profit and loss statement.
- Strong problem-solving skills.
- Excellent customer service skills.
- Ability to organize and prioritize multiple tasks.
- Ability to research, problem solve, take initiative, and lead within set parameters.
- Team oriented leadership skills.
- Proven ability to adapt and manage effectively in fast paced changing environment.
- Ability to multi-task, prioritize workflow and complete tasks with a high level of organization, responsibility, and efficiency.
- Knowledge of MS Office, Word, Excel experience is required.
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