Executive Assistant

hace 5 días


Xico, México Wtw A tiempo completo
About Wtw

At Wtw, we are seeking a highly organized and detail-oriented Executive Assistant to join our team as an Operations Coordinator.

Job Description

We are looking for a skilled professional to provide administrative support to multiple colleagues, manage operations, and coordinate projects. The successful candidate will be responsible for:

  • Providing high-level administrative support including complex diary management, room reservation, conference organization, travel arrangements, timesheet management, expense claims, and telephone liaison.
  • Coordinating tasks with the global team.
  • Maintaining and understanding corporate records management policies and filing standards.
  • Reviewing client contracts.
  • Project administration including setting up project codes and billing.
  • Uploading documents and information to our internal databases.
  • Maintaining and understanding corporate records management policies and filing standards (electronic and paper).
  • Preparing and distributing documents in all MS Office formats (Word, Excel, PowerPoint, etc).
  • Producing Excel spreadsheets and pivot tables.
  • Attending meetings and training sessions as required.
  • Providing cover and support when needed.
Requirements

To be successful in this role, you will need:

  • A highly organized approach, monitoring and managing multiple tasks and stakeholders, with a proven ability to work in a demanding environment.
  • Technical capability and proficiency in MS Word, Excel, PowerPoint, and Outlook, Teams.
  • Excellent administration skills, including the ability to organize and prioritize to successfully meet conflicting deadlines and multiple tasks.
  • A methodical approach to monitoring and managing workflow.
  • Accurate typing and data entry with excellent grammar and spelling.
  • Effective and confident oral and written communication skills with a proactive approach.
  • Flexibility, adaptability, and a good team player with excellent people skills, able to work with clients and colleagues at all levels.
  • The ability to follow Wtw's systems and processes.
  • Confidence dealing with numbers and spreadsheets.
Benefits

We offer a competitive salary of $65,000 per year, plus benefits and opportunities for growth and development.



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