Office Coordinator

hace 2 semanas

Ciudad de México, Ciudad de México Marriott International A tiempo completo
Job Summary

The Mexico Regional Office Receptionist and Admin Support is responsible for managing and maintaining the upkeep of the office while providing a warm and professional welcome to visitors. This individual will oversee internal processes, manage office supplies and equipment, and ensure the office is ready for business each day.

Typical Responsibilities
  1. Supervise the opening of the office each day and ensure it is in order and ready for business.
  2. Associate's Dining Room
  3. Manage the functioning of public spaces.
  4. Supervise the maintenance of office equipment.
  5. Answer the Mexico Office telephone line(s) and provide callers with responses to all types of requests.
  6. Direct calls to the appropriate person or take messages.
  7. Develop alternative methods to manage requests and address ambiguous issues.
  8. Respond to callers after performing research or follow-up.
  9. Answer the direct line of the Building Administration (Building Front Desk, Maintenance and Security).
  10. Welcome and acknowledge all guests and visitors with a friendly verbal greeting.
  11. Assist and/or direct guests/visitors with appropriate information.
  12. Provide guests/visitors with visitor keys.
  13. Assist associates with building access and parking spaces.
  14. Maintain the upkeep of the receptionist area, kitchen area, and all other shared areas in the office.
  15. Place work orders when maintenance/repairs are needed.
  16. Receive and sort deliveries, couriers, mail, packages, and other items.
  17. Manage the FEDEX account of the Office to schedule the shipment of packages, couriers, mail, and other items.
  18. Order office supplies for Printer rooms and keep office supply storage spaces organized.
  19. Order kitchen supplies and replenish supplies throughout the day.
  20. Order cleaning supplies and replenish supplies when needed.
  21. Assist with planning and organizing in-house or off-site activities, associate relations events, and meetings.
  22. Provide meeting planning assistance.
  23. Order and receive food and beverages.
  24. Set up meetings.
  25. Help facilitate Meeting Room reservations and requests when needed.
  26. Schedule the use of meeting rooms.
  27. Control the AV equipment required.
  28. Manage and liaise with Building management.
  29. Manage and liaise with the Cleaning Company.
  30. Manage and liaise with Office Vendors.
  31. Own and manage Office Distribution Lists.
  32. Collaborate with HR on Special Projects.
  33. Process invoices and collaborate with HR on finance-related activities.
  34. Hire new associates and conduct First Day Orientation.
  35. Keep filing updated and in compliance with Internal Controls.
  36. Manage confidential information.
  37. Perform other duties as deemed necessary.
Qualifications
  1. Technical career in business administration or other similar field.
  2. 2 years' experience as an administrative assistant or related professional area.
  3. Proven experience as an office receptionist or in a similar administrative role.
  4. Upper Intermediate English required.
  5. Excellent communication skills, verbal and written.
  6. Demonstrate an elevated level of professionalism.
  7. Strong organizational and multitasking abilities.
  8. Proficient in Microsoft Office Suite and basic knowledge of office equipment.
  9. Ability to work independently.
Supervision Received
  1. Incumbent receives minimal supervision.
Work Environment

Follow all company policies and procedures.

Ensure uniform and personal appearance are clean and professional.

Maintain confidentiality of proprietary information.

Protect company assets.

Report accidents, injuries, and unsafe work conditions to manager.

Welcome and acknowledge all guests according to company standards.

Speak with others using clear and professional language.

Prepare and review written documents accurately and completely.

Answer telephones using appropriate etiquette.

Develop and maintain positive working relationships with others.

Support team to reach common goals.

Listen and respond appropriately to the concerns of other employees.

Ensure adherence to quality expectations and standards.

Enter and locate work-related information using computers and/or point of sale systems.

Maintain a clean and safe work environment.

Perform other reasonable job duties as requested by Supervisors.

  • Parexel Office Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México Parexel A tiempo completo

    About the RoleAs a dedicated and detail-oriented Parexel Office Coordinator, you will play a vital role in ensuring the smooth operation of our Mexico office. This is an exciting opportunity to work in a dynamic environment, providing exceptional support to our team members and contributing to the success of our organization.

  • Office Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job Title: Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Global Excel Management Inc. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our office environment.Key...

  • Procurement Operations Office Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Hotelbeds A tiempo completo

    Job Title: Procurement Operations Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Procurement Operations Office Coordinator to join our team. The successful candidate will be responsible for coordinating administrative duties, office procedures, and supplies, as well as ensuring the smooth running of the office.Key...

  • Office Assistant and Facilities Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México ESET DACH A tiempo completo

    Office Assistant and Facilities CoordinatorJob SummaryThe Office Assistant and Facilities Coordinator is responsible for managing general receptionist tasks, facilities maintenance, and corporate travels for the ESET DACH Mexico office.Responsibilities and DutiesReceiving and directing visitors, suppliers, and correspondenceManaging office supplies,...

  • Senior Office Coordinator for Banking

    hace 7 días

    Ciudad de México, Ciudad de México Prime Personnel A tiempo completo

    A dynamic and forward-thinking banking organization, Prime Personnel, is seeking an experienced Senior Office Coordinator to support two senior managers in a fast-paced environment.Key responsibilities include:Day-to-Day SupportProvide proactive diary management, ensuring seamless coordination of schedules, meetings, and travel arrangements. Process expenses...

  • Operations Coordinator

    hace 1 semana

    Ciudad de México, Ciudad de México Parexel A tiempo completo

    The Operations Coordinator role at Parexel is an exciting opportunity to provide high-level support to our Mexico office and collaborate with other colleagues remotely. As a skilled professional, you will be responsible for managing day-to-day operations, ensuring seamless communication and coordination across teams.

  • Senior Office Coordinator

    hace 3 días

    Ciudad de México, Ciudad de México Zendesk A tiempo completo

    Job OverviewWe are seeking an exceptional Senior Office Coordinator to support our Marketing Leadership team at Zendesk. As a key member of our team, you will provide administrative assistance to up to four executives and operate under the direct supervision of the Office of the CMO.This is a unique opportunity for a highly motivated and organized individual...

  • Project Management Office

    hace 1 mes

    Ciudad de México, Ciudad de México SEGULA Technologies A tiempo completo

    Job OverviewSEGULA Technologies is seeking a highly skilled Project Management Office (PMO) Coordinator to support our engineering projects from initiation to close. The successful candidate will work closely with project teams to ensure efficient and satisfactory project delivery.Key ResponsibilitiesSupport project planning, budgeting, and...

  • Administrative Coordinator

    hace 5 días

    Ciudad de México, Ciudad de México Marriott International A tiempo completo

    The Marriott International Mexico Regional Office seeks a highly skilled Administrative Coordinator to join their team. This role is responsible for providing exceptional administrative support, ensuring the smooth operation of the office, and delivering an outstanding experience for visitors.As an Administrative Coordinator, you will be the first point of...

  • Sample Production Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México Bosch Group A tiempo completo

    Sample Production Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Sample Production Coordinator to support our team in coordinating the production and delivery of samples to our customers.Key Responsibilities:Communicate effectively with stakeholders to ensure smooth sample production and delivery processes.Create and manage...

  • Audit Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Elevate A tiempo completo

    **Role Overview**Elevate is seeking an experienced Audit Coordinator to support the scheduling of related projects. The coordinator will work closely with our Administrative Supervisor to schedule audits with our clients and facilities.**Key Responsibilities**• Support daily practices of coordinators, including entering jobs into Aruvio and daily...

  • Senior Account Management Coordinator

    hace 1 semana

    Ciudad de México, Ciudad de México KONE A tiempo completo

    About the RoleAs a Senior Account Management Coordinator at KONE in Mexico City, you will be responsible for providing exceptional support to our sales team, ensuring seamless execution of back-office tasks and maintaining customer relationships.

  • Tradeshow Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Thomson Reuters A tiempo completo

    About the RoleIn this exciting opportunity, you will play a key role in the success of our trade shows and exhibitions. As a Tradeshow Coordinator, you will be responsible for collaborating with our Senior Marketers and Tradeshow Planners to define the strategy and event requirements. You will research and present concepts and ideas for feedback, preparing...

  • Administrative Coordinator

    hace 3 semanas

    Ciudad de México, Ciudad de México Marriott International A tiempo completo

    Job Summary: As an Administrative Coordinator at Marriott International, you will be responsible for managing office operations, providing exceptional customer service, and maintaining a professional work environment. Key Responsibilities: Supervise the opening of the office each day, ensuring it is ready for business.Manage office supplies, equipment, and...

  • Human Resources Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Marriott Vacations Worldwide A tiempo completo

    Job Title: Human Resources CoordinatorAre you passionate about delivering exceptional experiences to our guests and owners? Marriott Vacations Worldwide is seeking a highly skilled Human Resources Coordinator to join our team.Job Summary:The Human Resources Coordinator will provide support to the Human Resources department, focusing on associate relations,...

  • Senior Operations Coordinator

    hace 7 días

    Ciudad de México, Ciudad de México Zendesk A tiempo completo

    About the RoleWe are seeking a highly motivated and organized Senior Operations Coordinator to support our Marketing Leadership team. This role involves direct assistance to up to four executives, operating under the supervision of the Office of the CMO.This is an opportunity for an energetic team player with an approachable attitude to make a significant...

  • Administrative Coordinator

    hace 1 mes

    Ciudad de México, Ciudad de México Marriott International A tiempo completo

    Job Summary:The Administrative Coordinator will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role will oversee administrative tasks, provide exceptional customer service, and maintain a high level of professionalism.Key Responsibilities:Manage office supplies and...

  • Office Administrator

    hace 3 semanas

    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    {"Job Title: Office Coordinator"}Job Summary:This is a critical role that combines administrative and operational support to ensure the smooth day-to-day operations of our fast-paced office environment. The successful candidate will be a highly organized and adaptable individual with excellent communication and interpersonal skills.Key...

  • Logistics Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México C.H. Robinson A tiempo completo

    Job SummaryAt C.H. Robinson, we're seeking a skilled Logistics Coordinator to join our team. As a Logistics Coordinator, you'll play a key role in managing and executing the daily shipment of freight for our customers.Key ResponsibilitiesMaintain Operational Excellence:Understand the processes involved in international shipping from purchase order issuance...

  • Installation Coordinator

    hace 7 días

    Ciudad de México, Ciudad de México Sagan A tiempo completo

    Job Title: Installation CoordinatorLocation: Remote (Ability to work within specified time zones as needed)We are seeking an experienced Installation Coordinator to manage installation schedules and handle permit applications. The ideal candidate will ensure projects comply with local regulations and are completed on time.Key Responsibilities:Coordinate...