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As a Tenders and Contracts Administrator at Terumo Blood and Cell Technologies, you will play a crucial role in supporting the Sales Team and Customers by performing data research and information analysis. You will collaborate with various company departments to collect and organize data, prepare reports, and provide administrative support to ensure efficient office operations.
Key Responsibilities- Conduct data research and analysis to identify trends and understand problems, presenting actionable information to team members.
- Prepare accurate reports on a regular basis using data from internal and external sources, including forecasts, sales trends, contracts, and tender-based documents.
- Communicate regularly with the management team and other departments to collect and provide information, ensuring seamless collaboration.
- Provide updated information and prepare documentation for bids and sales opportunities, navigating various portals to identify potential opportunities.
- Manage the full tender process, including timely expression of interest, preparing questions for the Q&A session, and tender submission.
- Work closely with the sales team to prepare and provide information to automate and speed up the bidding process, including regulatory, quality, legal, and other technical documents.
- Ensure tender submission within deadlines and update the tender matrix to maximize the chances of winning.
- Prepare contracts using approved regional templates and collaborate with the legal team.
- Review commercial and business information on contracts based on customers' templates.
- Coordinate internal cross-functional review of contracts and prepare and submit internal contract approval forms.
- Support the process of signing contracts.
- Conduct contract analysis to provide the Sales Team with metrics to ensure all parties comply with their commitments.
- Monitor contracts and maintain a centralized administration and storage of formalized agreements.
- Support the sales and legal teams on third-party due diligence and compliance obligations, maintaining third-party information in compliance software.
Education:
- A Bachelor's Degree or equivalent is required to perform at this level.
Experience:
- Three years of relevant experience working with quotes, tenders, contracts, procurement, or similar, ideally in the medical devices industry.
- Knowledge of free trade agreements and Mexican Law of Acquisitions, Leases, and Services for the Public Sector.
Skills:
- Strong collaboration skills to gather and provide necessary information.
- Advanced Microsoft Office Skills required.
- Demonstrated ability to design and develop accurate reports.
- Ability to interact professionally and effectively with customers and across all levels of the organization.
- Intermediate English: verbal and written fluency for communication and reporting.
