Accounts Receivable/Payable Specialist
hace 2 semanas
**About Otte Polo Group**
The Otte Polo Group is a progressive business organization with a global presence in the U.S., Ukraine, Nicaragua, and Peru. Our diverse operations span the tech support, call center, and fulfillment industries, and our brands include Geeks on Site, Responsive Answering Service, and Phase V Fulfillment.
**Job Title:** Accounts Receivable/Payable Specialist
**Key Responsibilities:**
**Accounts Receivable:**
• Generate and issue accurate and complete invoices to customers in a timely manner.
• Communicate with customers regarding outstanding invoices, resolve billing issues, and maintain positive customer relationships.
• Monitor accounts receivable aging reports, follow up on overdue accounts, and initiate collection activities as necessary.
• Contact customers to secure payment of overdue invoices, negotiate payment arrangements, and escalate unresolved issues.
**Accounts Payable:**
• Review and verify incoming vendor invoices for accuracy, ensure proper authorization, and enter them into the accounting system.
• Prepare and process payments to vendors through checks, wire transfers, or other payment methods, ensuring timely disbursement.
• Communicate with vendors to resolve billing discrepancies, negotiate payment terms, and maintain good working relationships.
• Monitor and reconcile expense reports, ensuring compliance with company policies.
• Assist in the preparation of monthly financial reports by reconciling accounts payable and receivable, and providing detailed transaction summaries.
**General Responsibilities:**
• Assist with month-end closing procedures by preparing relevant reports and reconciling all related accounts.
• Maintain accurate and organized records of all financial transactions, including invoices, payments, and reconciliations.
• Ensure compliance with company policies, procedures, and relevant legal and regulatory requirements.
• Identify and recommend process improvements for both accounts receivable and payable functions to enhance efficiency and accuracy.
• Work closely with the finance team, sales, procurement, and other departments to resolve issues and support business operations.
**Requirements:**
• Bachelor's degree in Accounting, Finance, or a related field preferred.
• At least 4-5 years of experience in accounts receivable, accounts payable, or a combined role.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Google Suite.
• Strong attention to detail with the ability to analyze financial data and reconcile discrepancies.
• Excellent English verbal and written communication skills for interacting with customers, vendors, and internal teams.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong problem-solving skills with the ability to resolve issues related to billing, payments, and vendor relations.
**Benefits:**
Competitive salary, paid time off, and holidays, as well as professional development opportunities.
**Pay:** $21,150.00 - $26,950.00 per month.
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