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Event Planning Specialist

hace 2 meses

Ciudad de México, Ciudad de México Auberge Resorts, LLC A tiempo completo
Event Coordinator Job Description

Auberge Resorts, LLC is seeking a skilled Event Coordinator to join our team at Susurros del Corazón in Punta de Mita, México.

Job Summary

The Event Coordinator will be responsible for planning and executing events, including corporate meetings, social gatherings, and other functions, while ensuring exceptional customer service and exceeding client expectations.

Key Responsibilities
  • Event Planning: Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.
  • Liaison and Communication: Act as a liaison between various departments, ensuring seamless communication and coordination.
  • Event Execution: Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
  • Catering Services: Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.
  • Proposal and Contract Management: Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
  • Client Relationship Management: Maintain detailed records of client interactions, contracts, and event details for future reference.
  • Site Visits: Conduct site visits with clients to showcase event spaces and discuss specific requirements.
  • Vendor and Supplier Management: Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
  • Marketing and Promotion: Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.
Requirements
  • Communication Skills: Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
  • Attention to Detail: Editing skills with impeccable attention to detail.
  • Organizational Skills: Ability to multi-task and coordinate multiple projects at once.
  • Flexibility: Ability to remain flexible with work assignments.
  • Availability: Ability to work flexible hours, including some weekends if needed.
  • Technical Skills: Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera, Delphi, and Social Tables is a plus.
  • Industry Knowledge: Prior experience in or knowledge of the hospitality industry is preferred.
  • Professional Representation: Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner.