Contract Management Specialist

hace 2 semanas

Texcoco de Mora, México CIMMYT A tiempo completo
About the Role

CIMMYT is seeking a highly skilled and experienced Legal Operations professional to join our team. As a key member of our legal department, you will play a crucial role in streamlining our legal processes and enhancing efficiency.

Key Responsibilities
  • Contract Life Cycle Management: Responsible for the effective and efficient implementation of the Contract Life Cycle Management (development, drafting, review, negotiation, amendment and release, quality control, and archiving) of a wide array of agreements entered by CIMMYT with its national and international (private and public) partners and service providers, globally.
  • Process Improvement: In close collaboration with the General Counsel, identify, create, update, and implement processes, practices, guidelines, procedures, and workflow optimization to increase the legal team's day-to-day efficiency and effectiveness, facilitate change management, and controlling costs within the department.
  • Legal Department Tools: Identify and implement Legal Department tools to streamline new or existing practices and manage the design, rollout, and training for new systems, including the Legal Department Intranet site design and maintenance. To enhance existing and develop new tools to streamline team collaboration and workflow automation within the legal team and its internal clients.
  • Knowledge Management: Maintain, improve, implement, and monitor processes, procedures, guidelines, best practices, and tools that allow the Department to provide accurate and timely services.
  • Document Management: Knowledge management of the breadth of the Legal Department documents, as well as operational documentation such as user manuals, training materials, and process maps. Curation of the CIMMYT agreements database and other documents at Headquarters and Regional Offices; maintain a high level of support for stakeholders requiring input, search, and update data and information.
  • Performance Tracking: Track the Legal Department's performance through key metrics and KPIs. Prepare reports, data analyses, and presentations as needed to support legal operations.
  • Project Management: Provide project management support across the full range of legal subjects handled by the team. Ensure the timely completion of tasks, including the daily tracking of matters and updates via dashboards and KPI monitoring tools.
  • Operations Strategy: Scale and implement operations strategies, technology, projects, initiatives, and priorities for the Legal Department.
  • IT Solutions: Identifies, designs/customizes, and manages IT solutions for client intake and matter management, including tracking and ensuring deadlines are met by all Chapters, assignment of tasks, document management and version control, and dashboard.
  • Collaboration: In close collaboration with the General Counsel liaises with Finance and Accounting functions to establish budgets, submit expense reports and chargebacks, and create meaningful reports and a streamlined budgeting process.
  • Team Supervision: Oversight of Staff, interns, and consultants engaged in the Contract Life Cycle, and coordination and supervision of Outside Counsel.
  • Policies and Procedures: Support the drafting, review, implementation, communication, and update of CIMMYT's legal policies and procedures. Prepare guides, training materials, and training on the Contract Life Cycle and tools offered by the Legal Department.
Requirements
  • A Degree in Law, a master's degree/LL.M., and Project Management Certification is desirable.
  • A minimum of 8 years of experience with legal operations and management in-house or similar roles or activities.
  • Proficiency and willingness to work with technology-related business tools is mandatory; the selected candidate will be expected to spend much of their time working with Contract Management Software (ICERTIS), ticketing software, Adobe Sign, Time Tracker, Microsoft Word, Excel, PowerPoint, Smartsheet, and working/communicating via e-mail (Outlook), Zoom and Teams.
  • Demonstrate understanding of how to develop, implement, and enhance processes.
  • A strategic thinker able to think holistically while focusing on day-to-day operations management and driving results.
  • Advanced level of English. English will be tested, and the candidate must score a minimum of C2 on CEFR.
  • A sense of urgency and commitment to his responsibilities and deadlines.
  • Detailed accuracy, acute sensitivity to the importance of time urgency, exceptional anticipation skills, and an enviable personal touch. Demonstrate consistent follow-up to ensure task completion. Consistently operate with urgency while not losing sight of the detail.
  • Excellent oral and written communication skills to communicate precisely and professionally with internal and external sources.
  • Ability to multi-task, take initiative, to work independently, maintain an organized work environment, and be part of a team in a fast-paced environment.
  • High ethical standards with a strong commitment to maintain confidentiality and treat sensitive information with discretion.
  • Strong program and project management skills. Experience supporting the implementation of multiple workstream activities.
  • Proactive, Communication, Problem-solving, Achievement Orientation, Flexibility/Adaptability, Multi-Cultural Awareness/Sensitivity, Teamwork, Time Management, and Collaboration.
Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).

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