Legal Assistant to the General Counsel

hace 6 días

Texcoco de Mora, México CIMMYT A tiempo completo
About CIMMYT

CIMMYT is a leading international organization dedicated to addressing the world's most pressing agricultural challenges. As a core CGIAR Research Center, we are committed to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Job Summary

We are seeking a highly skilled and detail-oriented Legal Assistant to the General Counsel to join our dynamic team. The successful candidate will provide comprehensive support to the General Counsel, managing internal and external communications, drafting and preparing legal documents, and coordinating complex calendar management.

Key Responsibilities
  • Provide daily support to the General Counsel, including managing internal and external communications, drafting and preparing legal documents, and maintaining confidential files.
  • Manage complex calendar management, coordinating a dynamic schedule with frequent changes and conflicts.
  • Support the Contract Life Cycle Management, including drafting, review, negotiation, amendment, release, quality control, and management of contracts and agreements.
  • Perform contract management activities, including reception, verification, follow-up of documents, signature preparation, and processing.
  • Support the updating, creating, and implementing processes, practices, guidelines, procedures, and workflow optimization to improve the legal team's day-to-day efficiency and effectiveness.
  • Support the implementation and roll-out of Legal Department tools to streamline workflow automation within the Legal team and its internal clients.
  • Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely follow-up.
  • Manage various administrative tasks, including processing expense reports, handling payments, organizing travel arrangements and accommodations, and documenting and reporting departmental activities.
  • Act as a primary point of contact between the General Counsel and internal/external stakeholders, handling routine communications and escalating issues when necessary.
Requirements
  • Bachelor's degree in law, administration, or related fields.
  • At least five years of experience as an Executive Assistant to a managing partner or partner of a large law firm or in similar roles or activities.
  • Demonstrated experience working in a highly confidential environment at the executive level.
  • Excellent oral and written communication skills to communicate precisely and professionally with internal and external sources.
  • Demonstrated ability to multi-task, take initiative, work independently, maintain an organized work environment, and be part of a team in a fast-paced environment.
  • Organizational and planning skills, with the ability to think logically and anticipate outcomes.
  • High ethical standards with a strong commitment to maintain confidentiality and treat sensitive information with discretion.
  • Proficiency in English and Spanish, with a minimum C2 score in English as per CEFR.
  • Proficient computer skills, including Microsoft Office and Adobe Acrobat, with a willingness to learn/master other programs and software as necessary.

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