Administrative Professional

hace 5 días

Guadalajara, Jalisco, México Icanthus A tiempo completo

Icanthus is seeking an Administrative Professional with exceptional organizational and communication skills to provide strategic support to our team.

As a key member of our organization, you will play a crucial role in managing schedules, conducting research, and ensuring timely follow-ups with clients. Your excellent writing, communication, and project management skills will enable you to excel in this position.

Key Responsibilities:

  • Strategic Briefs & Summaries: Prepare clear, concise briefs and summaries for meetings, projects, and research findings.
  • Research & Preparation: Conduct in-depth research and create structured reports, agendas, and notes to support decision-making.
  • Project Management: Oversee and track project timelines, action items, and deliverables using CRM and project management tools.
  • Documentation & CRM Management: Maintain accurate meeting notes, organize project documents, and update CRM (Juniper) with relevant details.
  • Schedule & Calendar Management: Manage clients' schedules, coordinate meetings and appointments, and handle related follow-ups.
  • Client Follow-Ups: Ensure timely communication with clients, confirm action items, and schedule next steps as needed.
  • Communication & Coordination: Ensure efficient task execution by managing follow-ups on outstanding items and communicating updates clearly.
  • General Admin Support: Assist with project timelines, task management, and organizational needs.

Required Skills & Qualifications:

  • Proven experience as an executive assistant or in project management.
  • Strong writing, communication, and organizational skills.
  • Advanced command of the English language.
  • Proficiency with CRM systems (Juniper) and project management tools (Scoro/Compass).
  • Exceptional attention to detail and ability to juggle multiple tasks.
  • Ability to work independently and proactively.

Preferred Skills:

  • Experience with HubSpot or similar tools.
  • Familiarity with client intake processes.

Benefits:

$22,000 per month salary, 8 hour shift, Monday to Friday, Central Standard Time.

Experience:

  • Executive Assistant: 3 years (required).
  • Juniper/Hubspot: 1 year (preferred).
  • Scoro/Compass: 1 year (preferred).

Language:

English.

  • Administrative Support Professional

    hace 1 mes

    Guadalajara, Jalisco, México Jll A tiempo completo

    JLL prioritizes the well-being of our employees, which is reflected in our comprehensive benefits package. Our mission is to create a supportive culture that fosters personal growth and professional development.We are seeking an Administrative Support Professional to join our team in Zapopan, Jalisco. The successful candidate will work on-site, Monday...

  • Administrative Support Professional

    hace 4 semanas

    Guadalajara, Jalisco, México F5 A tiempo completo

    F5 is a global leader in cybersecurity, empowering organizations to create, secure, and run applications that enhance the digital experience.Our teams strive to bring a better digital world to life by obsessing over how to make the lives of our customers and their customers better. We prioritize a diverse community where each individual can thrive.Our...

  • Administrative Support Professional for HR Operations

    hace 1 mes

    Guadalajara, Jalisco, México Hrpv Mexico A tiempo completo

    This role is part of our Human Resources department, focusing on administrative duties and support activities. The ideal candidate will perform a variety of tasks to ensure the smooth operation of our team.**Key Responsibilities:**We are looking for an experienced individual with a strong background in administrative tasks or public relations. The successful...

  • Título: Vigilante de Seguridad

    hace 2 semanas

    Guadalajara, Jalisco, México P.R. Professional Recruiting A tiempo completo

    Descripción del Cargo">Título del cargo: Vigilante de Seguridad">Nuestro cliente busca un profesional con experiencia en seguridad que se encargue de proteger a nuestros empleados y visitantes dentro de las instalaciones. Salario: $9,000.00 al mesEl salario es ajustado según el índice local de precios al consumidor.Sobre la Empresa:">Nuestra empresa...

  • Executive Support Professional

    hace 4 semanas

    Guadalajara, Jalisco, México Bosch Group A tiempo completo

    Company Overview:Bosch Global Software Technologies Private Limited is a leading global supplier of technology and services, offering end-to-end Engineering, IT and Business Solutions. With over 22,700 associates, it's the largest software development center of Bosch, outside Germany.The company has a global footprint and presence in the US, Europe and the...

  • Customer Support Professional

    hace 3 semanas

    Guadalajara, Jalisco, México Salesloft A tiempo completo

    About SalesloftSalesloft is a global, award-winning organization that has revolutionized the sales industry with its innovative Sales Engagement platform. As a pioneer in this field, we have received numerous accolades, including being named one of America's Best Startup Employers in 2021 and a top workplace by Fortune, Glassdoor, and Inc Magazine.Job...

  • Administrative Expert

    hace 2 semanas

    Guadalajara, Jalisco, México Outploy A tiempo completo

    Job Title: Administrative ExpertWe are seeking an experienced and skilled Administrative Expert to join our team at Outploy.OverviewAs an Administrative Expert, you will play a vital role in managing and administering the quality of services. You will be responsible for evaluating and reporting on staff productivity and effectiveness, as well as developing...

  • Logistics Assistant Professional

    hace 1 mes

    Guadalajara, Jalisco, México Jabil Circuit A tiempo completo

    About JabilWe strive to make anything possible and everything better. With over 50 years of experience across industries, Jabil delivers scalable and customized solutions globally.Our Mission:To provide comprehensive engineering, manufacturing, and supply chain solutions to top brands.Job DescriptionThis role involves supporting maritime and air...

  • Senior Administrative Coordinator

    hace 4 semanas

    Guadalajara, Jalisco, México 300 FLEXTRONICS MANUFACTURING MEX, SA DE CV. A tiempo completo

    Company OverviewWe are 300 FLEXTRONICS MANUFACTURING MEX, SA DE CV, a leading company in the industry. We are looking for an experienced Senior Administrative Coordinator to join our team at our Guadalajara campus North.Job SummaryThe ideal candidate will have advanced diversified and comprehensive administrative experience, skills, and knowledge of our...

  • Paralegal Professional with Administrative Support

    hace 3 semanas

    Guadalajara, Jalisco, México Hrpv Mexico A tiempo completo

    Overview of the Paralegal PositionA Paralegal at Hrpv Mexico provides vital support to our attorneys, assisting with case preparation, research, and administrative tasks to ensure efficient and effective legal services.This is a fully bilingual position, requiring proficiency in both English and Spanish.We are seeking a highly organized and detail-oriented...

  • Administrative Support Professional with Spanish Fluency

    hace 3 semanas

    Guadalajara, Jalisco, México Hrpv Mexico A tiempo completo

    Located in Guadalajara, Mexico, Hrpv Mexico is an American culture company seeking a Fully Bilingual Client Support Specialist to provide vital administrative and client support to our U.S. based legal team.As a key member of our team, you will be responsible for handling inbound client calls, ensuring prompt and effective communication. You will also manage...

  • Administrative Organization Coordinator

    hace 3 semanas

    Guadalajara, Jalisco, México Mphasis A tiempo completo

    About MphasisMphasis is a global technology company that enables businesses to move forward in today's digital world.Job Title: Administrative Organization CoordinatorWe are seeking an experienced Administrative Organization Coordinator to join our team. The ideal candidate will have excellent organizational skills, be able to work independently, and have a...

  • Administrative Support Specialist

    hace 4 semanas

    Guadalajara, Jalisco, México 300 FLEXTRONICS MANUFACTURING MEX, SA DE CV. A tiempo completo

    Job SummaryLocated at our Guadalajara campus, this Administrative Assistant role plays a vital part in supporting our operations.About the JobWe're looking for an experienced administrative professional with advanced skills and knowledge of operational processes.The ideal candidate will have a strong track record of delivering high-quality support to...

  • Administrative Support Specialist

    hace 1 mes

    Guadalajara, Jalisco, México Epam Systems A tiempo completo

    We are seeking an experienced Administrative Support Specialist to join our dynamic team at Epam Systems.About the Role:This is a fantastic opportunity for someone with excellent organizational skills and attention to detail to work in a fast-paced environment. As an Administrative Support Specialist, you will be responsible for ensuring the smooth...

  • Corporate Training and Development Professional

    hace 1 mes

    Guadalajara, Jalisco, México Jabil Circuit A tiempo completo

    Job OverviewWe are seeking an experienced Corporate Training and Development Professional to join our team at Jabil Circuit.About the RoleThis is a key position responsible for conducting training programs to enhance the technical and interpersonal skills of new and existing employees. The ideal candidate will have a strong background in adult learning...

  • Administrative Support Specialist

    hace 1 mes

    Guadalajara, Jalisco, México Gdl Connect S De Rl De Cv A tiempo completo

    About GDL ConnectGDL Connect is a Mexico-based company that provides professional services to North American partners and clients. Our expertise lies in augmenting functional teams while preserving corporate culture and dynamics. We specialize in banking & finance, insurance, information technology, marketing & lead management, and healthcare.We strive to...

  • Elite Executive Support Professional

    hace 2 semanas

    Guadalajara, Jalisco, México Salesloft A tiempo completo

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our dynamic People Operations team at Salesloft. As a key member of our team, you will provide exceptional administrative support to our Executive Leadership Team, ensuring seamless execution of their day-to-day activities.

  • Professional in Leadership Development

    hace 3 semanas

    Guadalajara, Jalisco, México Credijal A tiempo completo

    La líder financiera Credijal busca a un Capacitador con experiencia en manejo de grupos y planificación de capacitaciones.Se requiere un profesional con licencia en Docencia, Administrativas o a fin, con al menos un año de experiencia en capacitación.Entre las responsabilidades del puesto se encuentran la elaboración de material didáctico, planeación...

  • Highly Organized Administrative Professional

    hace 2 semanas

    Guadalajara, Jalisco, México Cobaltotalent A tiempo completo

    If you are looking to take your career to the next level by supporting a US-based company remotely, we have exciting news. CobaltoTalent is hiring an Executive Assistant in Mexico to contribute to the success of our clients.CobaltoTalent is a Mexican recruiting company dedicated to increasing productivity and peace of mind for business leaders. As an...

  • Bilingual Support Specialist

    hace 1 mes

    Guadalajara, Jalisco, México Al A tiempo completo

    Job Title: Bilingual Support Specialist - Administrative AssistantWe are seeking a highly skilled and experienced Bilingual Support Specialist to join our team as an Administrative Assistant. In this role, you will provide exceptional support to our clients while working in a dynamic and fast-paced environment.About the Role:The successful candidate will be...