Administrative Coordinator With Design Expertise
hace 1 mes
As an Administrative Coordinator With Design Expertise at Jules, you will play a vital role in maintaining the executive's calendar, scheduling appointments, meetings, travel, and other events. You will act as the primary point of contact for internal and external inquiries addressed to the executive, coordinating and scheduling meetings both internally and externally, preparing any materials needed for the meetings, and taking meeting notes when necessary.
Responsibilities:
- Maintain and organize the executive's calendar, scheduling appointments, meetings, travel, and other events.
- Act as the primary point of contact for internal and external inquiries addressed to the executive.
- Coordinate and schedule meetings both internally and externally, prepare any materials needed for the meetings, and take meeting notes when necessary.
- Organize domestic and international travel for the executive, including flights, accommodations, and transportation.
- Prepare detailed itineraries and ensure the executive's travel arrangements run smoothly.
- Handle administrative tasks such as record-keeping and expense tracking, maintaining an organized system for both physical and digital invoices and receipts.
- Handle sensitive and confidential information with the utmost discretion.
- Maintain confidentiality in all matters related to the executive's work and personal life.
- Assist the executive in managing various projects by coordinating deadlines, tracking progress, and providing necessary support.
- Assist in organizing and coordinating company events, conferences, and other functions.
- Conduct research on specific topics, as requested by the executive, to provide relevant and timely information.
- Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability.
Requirements:
- 2-3 years of prior administrative assistant experience.
- Capable of managing several projects simultaneously with minimal supervision.
- Highly professional with excellent judgment and discretion.
- Ability to work in a dynamic and fast-paced environment.
- Can-do, positive attitude and willing to 'go the extra mile'.
- Critical attention to detail and highly organized.
- General knowledge of the YouTube landscape is essential.
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