Proposal Coordinator

Job Summary: We are seeking a skilled Proposal Coordinator to join our team at Digital Power Generation Oil & Gas. As a Proposal Coordinator, you will be responsible for preparing proposals, contract negotiation, and compliance with contract commitments and commercial risk assessment.

Key Responsibilities:

• Deliver Simple and Budgetary Proposals independently.
• Manage administrative aspects of complex proposals, ensuring security and integrity of documentation, coordinating internal flow and review, schedules, and directing final proposal submission.
• Support deal documentation, booking process, and handover to delivery teams as deals are won.
• Collaborate with Proposal/Commercial Manager on large/complex tenders.
• Share best practices with team members, contribute to process improvement initiatives, and support implementation.
• Coordinate development of pricing sections with the executive team.
• Execute standard commercial operations tasks, may include tracking proposal efforts from identification through award.
• Support Commercial Excellence process improvement activities, including validation and adoption of standard processes.
• Prepare high-quality and accurate documents in accordance with the agreed strategy.

Requirements:

• Broadening knowledge of commercial/proposal operations, product lines, markets, sales processes or customer groups to execute policy/strategy.
• Ability to create, adjust and use MS Word templates with complex formatting and styles adhering to solicitation instructions.
• Developing ability to create proposal outlines and compliance matrices with review from a Commercial Manager.
• Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved.
• Intermediary support to commercial managers for writing, editing, graphics, formatting, and administrative tasks throughout the proposal's lifecycle.
• Ensure final proposal submission is in full compliance (formatting, content requirements, page count, schedule, costs, deliverables, and milestones).
• APMP-Foundation or PMP certification preferred.
• Basic understanding of key business drivers; uses this understanding to accomplish own work.
• Good understanding of how work of own team integrates with other teams and contributes to the area.
• Starting to assess technical, financial, schedule, or other associated risks with solicitations.
• Has basic business financial acumen to calculate cost, price, margins for deal profitability assessment.
• Able to coordinate regular proposal meetings and reviews, consolidate input and integrate into proposals.
• Work with functions outside comm ops such as pricing, contracts, writers/editors, and SMEs to ensure accuracy and consistency in proposal content.
• Skillful at coordinating cross-functional team members (such as Sales, Finance, Operations, Services, Marketing, partners, etc.), and timeline management.

Preferred Qualifications:

• Able to legally work in Mexico. This position can work remotely within Mexico.
• Effective written and oral communication skills in English and Spanish.
• Demonstrates curiosity, is a self-starter, and is energized by continuous learning.
• Bachelor's degree from an accredited university or college.

Desired Characteristics:

• Detail-oriented; the type of person who can point out that one typo or inconsistency hidden in a document. Can quickly digest the fine print and determine what's important.
• Resolves issues in situations that require commercial knowledge and judgment within established procedures.
• Consults more senior team members for issues outside of defined instructions/parameters.
• Coordinates and supports multiple proposals simultaneously while meeting all deadlines.
• Identifies areas for process improvements and is willing to be part of the solution.
• Develops strong internal customer relationships and serves as the interface between internal customers and the proposal process.
• Explains technical information and commercial process to others.
• Strong oral and written communication skills, along with interpersonal skills. Can coordinate with SMEs and senior management to keep the proposal process on track. Understands when and how to follow up on requests and can deliver messages clearly and succinctly (and knows when to pick up the phone).
• Calmly navigates changes in program schedules and priorities with little interruption to your workflow.
• Ability to create and communicate execution plans. Capable of planning ahead to mitigate risks. Organized and paces work for predictable and on-time delivery.