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We are seeking a highly skilled Financial Operations Coordinator to join our team in Mexico City. As a key member of our operations team, you will be responsible for ensuring the smooth and timely processing of financial transactions, maintaining accurate records, and providing exceptional customer service.
Responsibilities:- Setup and maintain Service Provider accounts in exp.o GCI.
- Record payable headers in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
- Review and submit payable details in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.
- Perform Service Provider payable audits on a regular basis to check rates to agreed rates and services are accounted for in the correct product and cost GL.
- Review and approve Employee Expense Reimbursements in Concur system providing valid supporting documentation is attached, record journal in exp.o Accounting per Concur extract and perform monthly GL reconciliation.
- Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
- Schedule and prepare payments in exp.o Accounting system and the Banking system.
- Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
- Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
- Assist Controller with payable Tax reporting requirements.
- Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
- Support Accounting Department with miscellaneous projects and assignments.
Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
Requirements:- Minimum 1 year A/P experience.
Expeditors offers an excellent compensation package including a competitive salary of $120,000 pesos per year, features above the law, life insurance, insurance of major medical expenses, employee stock purchase plan, and training and personnel development program.
