After School Activities Coordinator

Description

ISP Afterschool Coordinator Role Profile

Purpose of Role

The Extracurricular Activities Coordinator is responsible for planning, supervising, and ensuring the quality of the school's after-school programs (TAE Plus). This role supports the school's holistic education model by providing enriching extracurricular opportunities that promote students' physical, social, and personal development. The Coordinator ensures effective operations, high-quality instruction, strong communication with families, and collaboration across school communities.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Afterschool Coordinator Key Responsibilities

• Supervise extracurricular instructors and workshop teachers to ensure accurate attendance tracking for both students and teaching staff.
• Monitor and ensure the quality of extracurricular classes and activities across all school sections.
• Propose, design, and implement new clubs and after-school activities based on student interest and school needs.
• Ensure that external providers and instructors meet the school's quality, safety, and professional standards.
• Maintain clear, assertive, and proactive communication with parents regarding schedules, activities, expectations, and updates.
• Coordinate with the finance/cashier team to ensure accurate control and follow-up of extracurricular activity payments.
• Collaborate with peers from sister schools to organize and coordinate football, basketball, and volleyball tournaments.
• Manage the school's sports equipment and materials, ensuring proper use, availability, and functionality.
• Request the purchase of sports equipment and materials when necessary, following established procedures.
• Support compliance with safeguarding, health, and safety policies during all extracurricular activities.
• Prepare reports and updates related to extracurricular participation, performance, and operations.
• Follow institutional policies, child safeguarding procedures, and health and safety regulations.

Skills, Qualifications and Experience

Skills

• Strong organizational and coordination skills.
• Effective communication and interpersonal abilities.
• Leadership and supervision skills.
• Ability to evaluate program quality and instructor performance.
• Problem-solving and decision-making abilities.
• Time management and multitasking skills.
• Collaborative mindset and ability to work with cross-functional teams.
• Service-oriented and proactive attitude.

Qualifications

• Bachelor's degree in Education, Sports Management, Administration, or a related field (preferred).
• Knowledge of extracurricular program management or after-school activities.
• Basic financial or administrative knowledge related to payment control is an advantage.

Experience

• Minimum of 2–3 years of experience coordinating extracurricular, after-school, or enrichment programs.
• Experience working with external providers and instructors.
• Experience in a school or educational environment preferred.
• Experience organizing sports events or tournaments is highly desirable.
• Familiarity with safeguarding practices and working with children and adolescents.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.