Executive Assistant

About the Company

Come join our Founders' Office team. Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus—comprising our CEO and President, along with their dedicated support staff—provides a comprehensive strategic vision.

About the Role

As the Executive Assistant to Karat's President, you'll be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment.

Responsibilities

• Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction.
• Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally.
• Draft, polish, and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors.
• Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials.
• Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support.
• Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools.
• Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings.

Qualifications

• 5+ years of professional experience supporting C-suite executives or high-growth startup founders.
• Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C-suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers.
• Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines.
• Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders.
• Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments.
• Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI-powered assistants).
• Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives.
• Availability to work flexible hours, including regular early and late-evening availability.

Required Skills

• Advanced English proficiency (CEFR C1 level or equivalent).
• Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience supporting C-suite executives or high-growth startup founders.
• Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments.

Pay range and compensation package

This position is only available to candidates residing in Mexico City. While our team operates 100% remotely, we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time.

This position is open to candidates authorized to work in Mexico only. No visa sponsorship provide.

All Mexico-based offers include a competitive salary in local currency and Karat-granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country-specific benefits.

Equal Opportunity Statement

Karat is committed to diversity and inclusivity in the workplace.

Benefits of joining Karat in Mexico

• Private healthcare available (100% premium coverage for employees and eligible dependents
• Time Off
• Vacation
• One (1) work week for 0 to 1 year of active employment
• 12 days for 1 to 2 years of active employment
• 14 days for 2 to 3 years of active employment
• Sick Leave: Three (3) work weeks per calendar year (prorated by start date)
• Karat 'No Questions Asked' Leave: One (1) work week per calendar year (prorated by start date)
• Mexico Holidays: National Public Holiday Schedule available here: 7 days
• Karat Summer Break: 5 days - July (not available to Customer Experience
• Karat Winter Break: 5 days - December (not available to Customer Experience

Karat's Mexico team is employed through Deel, a Professional Employer Organization (PEO). All employment agreements, payroll, and benefits will be administered by Dee