Maintenance Coordinator

hace 18 horas

Ciudad de México, Ciudad de México Green Ocean Property Management A tiempo completo

Maintenance Coordinator Job DescriptionReports to:Senior Maintenance ManagerDivision:PSBDepartment:MaintenanceStatus:Full-Time, EST Business HoursLocation and Work Setup:RemoteAbout Us:PSB (Pro Services Boston) and Green Ocean Property Management are integrated maintenance + property management teams serving the Greater Boston market. We manage multifamily, single-family, and HOA assets and run an in-house service operation focused on speed, quality, and clear communication.Role Overview:The Maintenance Coordinator is the command center for all work orders: intake, triage, scheduling, vendor coordination, tenant communications, and close-out. You'll prioritize urgent issues, keep preventive maintenance on cadence, and drive down cycle times. This is a performance role with clear SLAs, daily accountability rhythms, and growth into senior coordination/ops leadership.Core Responsibilities:Work Order Intake & TriageReceive requests via portal/phone/email; log with complete scope, photos, access info, and priority tag.Classify by Priority (P0–P3) and building/owner rules; verify warranty/recall/recurring issues.Pre-diagnose to reduce truck rolls (simple resets, filter sizes, breaker checks, shutoff guidance).Scheduling & DispatchAssign to the right vendor/tech based on trade, SLA, geography, availability, and cost.Build and update daily/weekly schedules; confirm tenant access, lockbox codes, pet/alarms, parking.Create and track Not-to-Exceed (NTE) amounts; obtain approvals when required.Vendor ManagementCoordinate licensed vendors (HVAC, plumbing, electrical, appliance, roofing, etc.).Ensure COI/W-9/licenses are current; validate arrival/completion, photo proof, and written diagnosis.Request quotes for >NTE jobs; compare scope/price; route to approval.Tenant & Owner CommunicationProvide clear ETAs, prep steps (water shutoff, clearing access), and progress updates.Set expectations for parts lead times and follow-ups; confirm satisfaction at completion.Escalate sensitively when work impacts health/safety or habitability.Preventive Maintenance (PM)Maintain seasonal PM calendars (boilers/furnaces, gutters, dryer vents, smoke/CO checks, filter changes).Batch/schedule PMs to minimize tenant disruption and travel time; track completion.Invoicing & Close-OutEnsure work orders have diagnosis, materials, labor, before/after photos, and time stamps.Match invoices to WOs, verify against NTE, route exceptions, and submit to accounting the same day.Emergencies & After-Hours CoordinationFollow the P0/P1 emergency SOP (gas/water/electrical hazards, no-heat, lockouts).Coordinate on-call vendors, city services, and temporary mitigation.Reporting & QualityProduce daily/weekly reports on SLA adherence, WIP aging, cost variance, and vendor performance.Flag repeat issues, recommend root-cause fixes (access hardware, part stocking, vendor changes).Qualifications:Fluent in English and Spanish languageMaintenance coordinating experience in a US Property Management company is a mustKnowledgeable in construction engineering is a plusHas excellent problem solving skillGood communication skills in EnglishOutstanding skills in organizing schedulesExperience with property management software Buildium/Property Meld is a plusSelf-driven and can work with little supervisionExtremely organized and can work in a constantly changing and fast past environmentWant to have a stable career with endless potential for learning and growthAble to work on EST Business hours

  • Maintenance Coordinator

    hace 20 horas

    Ciudad de México, Ciudad de México A&H Property Management A tiempo completo

    Company DescriptionWe are a rapidly growing full service residential property management company focused on providing our clients with stress-free property management services. We are based out of Coral Springs Florida.Role DescriptionThis is a part-time, remote role for a Maintenance Coordinator for a residential property management company based in Coral...

  • Logistics Coordinator Maintenance Solutions

    hace 2 semanas

    Ciudad de México, Ciudad de México Sidel Group A tiempo completo

    Guadalajara Logistics Coordinator Maintenance Solutions YOUR OPPORTUNITYAs Logistics Coordinator Maintenance Solutions you will be responsible for the procurement and logistics of spare parts for maintenance contracts while ensuring the delivery commitments are met on-time in-full to end-customersYou will work mainly with Teams in USA, Europe and...

  • Production Maintenance Coordinator

    hace 1 semana

    Ciudad de México, Ciudad de México Marelli A tiempo completo

    Job description:Your next career opportunity with our organization starts hereEmbarking on a new role within Marelli means taking on new challenges and seizing the opportunity to make a bigger, better, bolder impactWe're pioneers of the future of mobility. Our story is built on innovation and manufacturing excellence. Every day, we drive change and co-create...

  • Maintenance Coordinator Team Lead

    hace 2 días

    Ciudad de México, Ciudad de México Propertyse A tiempo completo

    Are you looking for an exciting future where each day is different from the next? A position where you can use your personality and customer-focused mindset to create a flawless experience for tenants (renters) and vendors? The Maintenance Team Lead is someone who will act as a Maintenance Coordinator when needed communicating directly with tenants,...

  • Property Operations Coordinator

    hace 7 días

    Ciudad de México, Ciudad de México Pavago A tiempo completo

    Job Title: Property Operations CoordinatorPosition Type: Full-Time, RemoteWorking Hours: U.S. HoursAbout the Role:We are seeking a proactive and detail-oriented Property Operations Coordinator to support day-to-day property management operations across multiple markets. This role serves as a central point of coordination between tenants, owners, and vendors,...

  • Property Management Operations Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México Pavago A tiempo completo

    Job Title: Property Management Operations CoordinatorPosition Type: Full-Time, RemoteWorking Hours: U.S. HoursAbout the Role:We are seeking a proactive and detail-oriented Property Management Operations Coordinator to support day-to-day property management operations across multiple markets. This role serves as a central point of coordination between...

  • Maintenance Coordinator

    hace 2 semanas

    San Pablo de las Salinas, México Mondelēz International A tiempo completo

    Job DescriptionAre You Ready to Make It Happen at Mondelēz International?Join our Mission to Lead the Future of Snacking. Make It With Pride.As expert you will bring a deep technical mastery of the process and equipment. That expertise allows you to lead the planning, process development and implementation of Planned Maintenance Elements in a Continuous...

  • Logistics / Purchasing / Maintenance Coordinator

    hace 1 semana

    Ciudad de México, Ciudad de México Pfaudler Company A tiempo completo

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1.-Input in system  the sales orders generated from sale's team2.-Place  all purchase orders (national and international for inventories and consumables), make the input  of reception  of material and consumables  in the  system3.-Control and follow up of the...

  • HR Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México Solera A tiempo completo

    Who We AreSolera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life's other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions...

  • Remote Client Experience Coordinator

    hace 7 días

    Ciudad de México, Ciudad de México GC Realty & Development, LLC A tiempo completo

    Help Us Deliver a Client Experience People RememberAt GC Realty & Development, we believe great property management starts with clear communication, fast follow-through, and full ownership. Our clients trust us with their investments, and we take that responsibility seriously.We're hiring a Client Experience Coordinator to serve as a dedicated point of...