Facilities Trainee

EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.

We are looking for a Facilities Trainee to join our team and support daily office operations. As a Facilities Trainee, you will play an essential role in ensuring the smooth functioning of the facilities while creating a positive experience for employees and visitors. You will work closely with internal and external stakeholders to maintain a well-organized workplace and gain hands-on experience in office management, developing organizational, administrative, and communication skills in a dynamic environment.

Responsibilities

• Welcome guests, greet them, and announce their arrival to the appropriate contact
• Monitor and restock office supplies to ensure inventory levels are maintained
• Assist with employee access badge requests, activations, and troubleshooting
• Track and maintain accurate visitor records for the office
• Manage parking arrangements and ticket validations for employees
• Coordinate front-desk administrative tasks and activities
• Research and identify new vendors based on office needs
• Oversee office facilities, including maintenance and repairs
• Collaborate with vendors and service providers to resolve facility-related issues in a timely manner
• Maintain confidentiality while handling sensitive information and records
• Track and update records of office expenses and costs
• Work with internal teams to ensure successful planning and execution of events and activities
• Develop, document, and implement office processes to improve efficiency and productivity
• Create communication materials for monthly office activities across internal channels
• Prepare monthly reports to track and evaluate facilities operations and related expenses

Requirements

• English proficiency at B1+ level or higher to effectively communicate with employees, vendors, and guests
• Familiarity with Microsoft Office tools (Word, Excel, PowerPoint) for document creation, data management, and communication
• Ability to manage multiple tasks and prioritize work while maintaining office supply inventory
• Strong sense of accountability and ownership for assigned responsibilities
• Ability to work both independently and collaboratively in a fast-paced setting
• Consistent attendance and adherence to schedules
• Solid written and verbal communication skills for professional interactions
• Professional demeanor and appearance when representing the office
• Stress tolerance and a proactive, diligent, communicative, and detail-oriented mindset
• Capability to handle sensitive information with discretion and maintain confidentiality
• Currently enrolled in the last semester of university studies in Administration or a related social science field

We offer

• International projects with top brands
• Work with global teams of highly skilled, diverse peers
• Healthcare benefits
• Employee financial programs
• Paid time off and sick leave
• Upskilling, reskilling and certification courses
• Unlimited access to the LinkedIn Learning library and 22,000+ courses
• Global career opportunities
• Volunteer and community involvement opportunities
• EPAM Employee Groups
• Award-winning culture recognized by Glassdoor, Newsweek and LinkedIn