Coordinator Recruitment Administration

About Us

Join our World of Talent.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionizing how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

Are you ready to take the next step in your career and make a meaningful impact with your organizational and administrative skills?

We are seeking a highly motivated
Early Careers Recruitment Coordinator
to join our client's team in the pharmaceutical industry. This is a fantastic opportunity to play a key role in coordinating recruitment activities while supporting the hiring process for early careers talent across Latin America.

As a Recruitment Coordinator, you'll be part of a dynamic and collaborative team, working alongside talented colleagues and acting as a trusted advisor to both candidates and hiring managers. This role will give you exposure to a wide range of recruitment functions, while allowing you to build your expertise in recruitment coordination and process management.

Key Accountabilities

• Manage the pre-employment screening process
  for candidates across LATAM, ensuring compliance with company policies and regulations, as well as maintaining relationships with vendors.
• Act as a
  point of contact for candidate queries
  , providing timely and professional responses via a centralized recruitment mailbox.
• Coordinate interview scheduling
  between hiring managers and candidates, ensuring a smooth and efficient process.
• Monitor and track onboarding progress
  for successful candidates to ensure a seamless transition into the organization.
• Build and maintain
  strong working relationships
  with candidates, hiring managers, and recruitment teams, providing clear updates on recruitment status.
• Management of day-to-day queries relating their area of responsibility, ensuring all are dealt with in an
  effective and timely manner
  and escalated where necessary.
• Ensuring stakeholders are
  continually appraised and updated
  on the relevant processes.

Skills & Experience

You'll need to demonstrate:

• Fluency in written and spoken
  English and Spanish is required
  ; Portuguese is preferred but not mandatory.
• Previous
  administrative or customer service experience
  in a fast-paced environment.
• Ability to support users in setting up and navigating
  applicant tracking systems
  (ATS), preferably Workday.
• Basic knowledge of recruitment processes
  is a plus, but not mandatory.
• A
  strong customer orientation
  with a proactive and solution-oriented approach.
• Excellent attention to detail, strong communication skills, and the ability to multitask effectively.
• Organizational and problem-solving abilities
  , with a proven track record of managing multiple priorities.
• The ability to work well in both
  individual and team settings
  , with a flexible and adaptable attitude.
• A genuine
  interest in recruitment and administration
  , with a passion for learning and growth in these areas.

Why AMS:

At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It's our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

*Details may vary slightly depending on your location, local labor law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time.