Accounts Payable Supervisor

GENERAL FUNCTION

We are looking to hire an Accounts Payable Supervisor for the Essilor Luxottica SSC in Chihuahua, Mexico. Financial Shared Services Center including supervising a team of 8-12 accounts payable team members. In this role, the candidate will manage the continuing implementation and optimization of the Global Business Service (GBS)/Shared Service Center (SSC) model for the Region operating on 2 accounting platforms (SAP & ORACLE). The candidate will provide management, expertise and oversight in the improvement of performance of personnel, organization, departmental processes, data integrity, GL Accounting and AP Reconciliation, and the technology used to process transactions in the Procure to Pay Cycle (PTP). The candidate will supervise and manage the performance of staff personnel processing trade invoices, intercompany departmental billings, managing payment proposal, AP Reconciliation and leading intercompany matching for transactions with international counterparties. The candidate will manage the existing design and implementation of the month end close process for accounts payable, Corporate A/P policy, and facilitate system migrations to effectively operate and continually improve speed, accuracy, and information assurance.

MAJOR DUTIES & RESPONSIBILITIES

· Oversee daily AP operations to ensure high-volume invoice processing.

· Supervise, mentor, and coach a team of AP Specialists, managing daily assignments, work allocation, and performance reviews.

· Conduct regular quality checks and audits of processed invoices, reconciliations, and vendor data.

· Monitor and drive adherence to Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) related to invoice processing cycle time, accuracy rates, and vendor resolution.

· Maintain POA (Power of Attorneys) Policy and strict compliance with internal controls, accounting policies.

· Manage the period-end closing process for Accounts Payable, including timely accruals, sub-ledger to General Ledger (GL) reconciliations, and financial reporting support.

· Act as the primary contact for internal and external auditors for AP-related documentation and queries, ensuring audit readiness at all times.

· Measuring and improving operational performance and transaction integrity.

· Implement and enforce standardized AP processes and policies across the GBS structure to ensure consistency and efficiency.

· Drive specific processes for improving productivity and efficiency.

· Collaborate closely with Procurement, Treasury, Logistics, Cash Banking & Accounting and business unit finance teams to resolve PTP process roadblocks (e.g., Purchase Order/Goods Receipt issues).

· Ensure activities and processes as designed conform to company's internal control, established policies and procedures.

· Maintain AP aging, execute on weekly A/P runs, and provide meaningful reports.

· Track, monitor, and update critical vendor accruals each month.

· Manage complex and escalated vendor or internal stakeholder payment issues, invoice discrepancies, and statement reconciliations.

· Maintain strong vendor relationships and ensure all inquiries are addressed professionally and promptly.

· Supporting ongoing system maintenance, upgrades and enhancements of the financial systems and related reporting.

· Identify, recommend, and implement opportunities for process automation and efficiency enhancements within the AP function.

· Support the implementation and maintenance of AP automation tools, OCR/invoice capture technologies, and ERP implementation & system upgrades (e.g., SAP).

· Develop and maintain up-to-date Standard Operating Procedures (SOPs) and training materials for the AP team

· Key User and project Leader on the Procure to Pay areas, during Transitions & Migration of new Companies or Business integrations to the GBS Chihuahua (Global Business Services).

BASIC QUALIFICATIONS

· Bachelor's degree in a business-related field, with a concentration in Accounting or Finance required.

· Experience: 5+ years of progressive Accounts Payable experience, with a minimum of 2 years in a supervisory or team lead role

· English spoken/written 80% minimum

· Strong management and communication skills

· Superior analytical and quantitative skills; ability to analyze complex processes/issues and drive simple outcomes.

· GBS/Shared Services: Proven experience working in a high-volume, multi-national, or Shared Service Centre (GBS/SSC) environment is highly preferred.

· Experience with AP automation/workflow tools is a plus.

· Strong knowledge of key business and financial processes of global manufacturing operating subsidiaries in the region including A/P processes is a significant plus.

· Ability to work and excel managing relationships with counterparties abroad and related time zone differences.

· Strong internal controls and business process background

· Manufacturing industry experience preferred.

· SAP experience required.

· Consolidation and Intercompany matching experience

· Strong/ advanced use of Microsoft Office including Excel, Outlook.

· Detailed knowledge of regional tax regulation and retention for countries is highly desirable.

· Must be self-directed and work well both independently and as part of a team in fast-paced multi-cultural environment and against established deadlines.

· Proven ability to work creatively and analytically in a problem-solving environment.

· Must be able to actively identify and promote process improvement and control enhancement ideas involving both regional and local market operations and processes.

· Strong written and verbal communication skills both in English and Spanish, particularly as it relates to business terminology in specific markets

· Strong interpersonal and negotiation skills.

· Leadership and Coaching: Ability to motivate, develop, and lead a diverse, high-performing team.

· Resilience & ability to work under pressure (Month-End, Implementations).