Executive Operations Coordinator

Tasks
Join a growing team of friven professionals, MHP - A Porsche Company, celebrating the first year of operations in México. The Executive Assistant provides comprehensive support to the management team—primarily the CEO, Head of Finance, and Head of HR—to ensure smooth coordination of business operations, reporting, and administrative processes.

The role combines analytical coordination, procurement activities as one of the main tasks and general executive support requiring a hands-on and proactive approach.

Support to the CEO – Service Quality, Reporting & Utilization Planning

• Coordinate and consolidate monthly service performance and utilization reports.
• Track key performance indicators (KPIs) related to project delivery, resource utilization, and service quality.
• Support data analysis and assist in preparing management summaries and presentations.
• Follow up on action items and ensure alignment between delivery teams and management.
• Help maintain and improve reporting templates and dashboards (e.g., Excel, SAP BI, or other internal systems).

Procurement & Operational Support

• Contribute to end-to-end procurement processes, including supplier identification, quotation requests and evaluations, vendor onboarding, and purchase order creation and follow-up.
• Maintain and regularly update supplier master data, ensuring compliance with internal policies and documentation requirements.
• Coordinate with internal departments to collect purchase requests, validate budget availability, and obtain the necessary approvals.
• Support the review and verification of invoices, ensuring alignment with purchase orders and contracts, and liaise with the accounting team to facilitate timely and accurate payment processing.
• Monitor and track procurement-related expenditures, contributing to monthly reporting and budget control for both recurring and project-specific costs.
• Assist in improving procurement workflows and documentation to enhance efficiency, transparency, and compliance with company standards.

General management support:

• Organize meetings, appointments, and internal communication for the management team.
• Prepare documents, minutes, and presentations for internal and external stakeholders.
• Coordinate travel arrangements, event planning, and logistics.
• Handle ad hoc tasks for office management.
• Maintain a structured and confidential filing system (digital and physical).

Qualifications

• Strong skills in data analysis, reporting, and KPI tracking; ability to manage multiple priorities efficiently.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook); experience with ERP/CRM toolsand preferably Power BI or similar reporting tools.
• Basic understanding of procurement cycles, supplier management, and invoice control.
• Excellent written and verbal communication in Spanish and English. Professional, and structured communicator.
• Proactive, detail-oriented, and reliable; strong sense of responsibility and confidentiality; team-oriented with a "hands-on" attitude.
• Degree in Business Administration or a related field; 2–4 years of experience in executive assistance, project coordination, or similar roles in an IT or service-oriented environment.

At a Glance
As a technology and business partner, MHP has been digitizing the processes and products of its around 300 mobility and manufacturing sector customers worldwide for 29 years. For the management and IT consultancy, one thing is certain: digitization is one of the biggest levers on the path to a better tomorrow. Headquartered in Germany, the consultancy operates internationally and counts around 4,800 MHP employees.

Exclusive look behind the scenes
At MHP, continuous growth is part of the journey. We are at the forefront of digital transformation in the automotive sector. We offer an innovative, collaborative environment that supports both personal and professional development—making us an ideal partner for your career. Whether you're looking for expert input or opportunities to expand your network, you'll find both here.

What you can expect:

• Respect and recognition – We value individuality, support one another, and celebrate shared success.
• A culture of innovation – New ideas and fresh perspectives are always welcome.
• Opportunities to grow – Expand your expertise, take on more responsibility, and evolve with your role.

How to apply?
It's best to apply right away. It's easy online via our JobLocator. There you can send us your application documents, such as CV, certificates and, if applicable, project lists, in just a few clicks. A cover letter is not required.

By the way: When we receive your application, our recruiting team checks across departments whether there is a suitable position for you. Regardless of current job advertisements, we will try to find the most suitable job for you at MHP.

Contact
If you have any further concerns, please contact our recruiting team at
MHP-TalentAcquisition-
.