Executive Assistant

WHO YOU'LL WORK WITH

We are looking for an Executive Assistant to support the VP/GM of Nike LATAM, with proven experience working in a dynamic, demanding, and results-driven environment.

At Nike, Executive Assistants are true strategic partners to their leaders and a key source of knowledge for their teams. That's why strategic thinking, proactivity, and strong attention to detail are essential.

To be successful in this role, you'll need excellent organizational skills, the ability to prioritize multiple tasks, and autonomy to work in highly ambiguous environments. You are someone who takes initiative, follows through to completion, and consistently upholds high standards of quality.

You know how to build relationships with different kinds of people, connect teams, and adapt to the pace of the business. You communicate clearly, efficiently, and professionally, and you handle confidential and sensitive information with absolute discretion.

WHO WE ARE LOOKING FOR

• Bachelor's degree in Administration, Business, or related field (or an equivalent combination of education, experience, and training).
• At least 1 year of experience supporting a Senior Director, Vice President, or C-level executive in a corporate matrix environment.
• Excellent verbal and written communication skills.
• Strong writing, numerical analysis, and communication competencies.
• Proven experience engaging with high-profile stakeholders (e.g., executive team members, Nike-sponsored athletes, or external partners).
• Ability to work independently and as part of a team, fostering collaboration across functions.
• High attention to detail and strong problem-solving skills.
• Ability to thrive in a fast-paced environment and adapt to shifting priorities.
• Comfort working with limited or undefined information.
• Experience in event planning; experience managing budgets and proposals is a plus.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual collaboration platforms (Zoom, MS Teams). Experience with Keynote or AI tools such as Microsoft Copilot is a plus.
• Discretion and sound judgment when handling sensitive and confidential information.
• Occasional availability to work outside of standard business hours.
• Fluency in English and Spanish (spoken and written); Portuguese is considered a strong differentiator.
• Previous experience at Nike will be considered an advantage.

WHAT YOU'LL WORK ON

As a key member of the team and direct support to the VP/GM of Nike LATAM, you will be responsible for:

• Calendar Management: Coordinate and manage the VP/GM's schedule, ensuring timely meetings and appointments. Anticipate potential conflicts and resolve them proactively without requiring leader intervention.
• Communication: Act as the primary point of contact between the VP/GM and various internal and external partners. Manage emails and respond professionally and promptly when the leader's direct input is not required.
• Meetings & Events: Reserve spaces, coordinate budgets, catering, agendas, reminders, and logistics. Follow up before, during, and after the event to ensure objectives are met.
• Material Coordination: Support the preparation and organization of information and documentation for high-level meetings, both internal and external.
• Travel & Expenses: Coordinate complex national and international travel and prepare accurate and timely expense reports.
• Documentation & Presentations: Draft, review, and organize documents, reports, and presentations. Occasionally share or present this information to relevant leaders or teams.
• Project Support: Collaborate in the planning and execution of special projects, ensuring deadlines and objectives are met.
• Confidentiality: Handle sensitive information and strategic decisions with the highest level of discretion and professionalism.
• Culture & Team Connection: Coordinate team-building activities, all-hands meetings, offsites, and other initiatives that strengthen team culture and Nike's sense of belonging.
• General Support: Track projects, plans, and deliverables as needed. Serve as a liaison for other departments or administrative assistants, coordinating information and best practices when required.