Operations Specialist

Work Arrangement:
Fully Remote

Job Type:
Independent Contractor, Full-time

Work Schedule:
US time zone - 40 hours per week (9:00 AM – 5:00 PM EST)

Locations:

• LATAM: Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina), CMDX (Mexico), Santo Domingo (Dominican Republic), Caracas (Venezuela)

About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for:
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Why Work with Us?
At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About The Company
Our client is an AI-powered procurement technology company building intelligent sourcing workflows that help organizations buy faster, cheaper, and more efficiently.

Role Overview
The Operations Specialist role sits at the intersection of data management, supplier communication, and procurement execution. You will support sourcing and deployment activities by cleaning and validating supplier data, coordinating directly with US-based vendors, and ensuring sourcing events run smoothly from start to finish. This execution-heavy role is ideal for candidates who are detail-oriented, analytically confident in Excel, and comfortable communicating with suppliers by phone and email. A background in consulting, supply chain, or procurement operations is strongly preferred.

This role is independent but highly collaborative, requiring cross-functional communication with internal teams and external suppliers. Candidates who thrive here are proactive, reliable, highly organized, and excel in fast-paced, detail-driven environments.

Your Impact

• Ensure data accuracy and integrity to support sourcing and procurement events.
• Maintain high operational efficiency by coordinating supplier communications and follow-ups.
• Contribute to timely deployment of sourcing events that directly impact organizational buying efficiency.
• Identify gaps in processes and propose improvements to enhance workflow and reduce operational friction.
• Support measurable improvements in supplier response rates, data quality, and deployment execution speed.

Core Responsibilities
Data Cleaning & Analytics Support – 50%

• Clean, structure, and validate supplier, product, and quantity data using Excel or Google Sheets.
• Compare extracted data against source invoices to ensure accuracy and completeness.
• Support data onboarding for new customers and sourcing events.
• Identify data inconsistencies and proactively flag issues to the deployment team.

Supplier Communication & Coordination – 30%

• Call and follow up with US-based suppliers before and during sourcing events.
• Clearly communicate participation requests, timelines, and required inputs.
• Track supplier responses and ensure timely follow-ups to avoid delays.
• Act as an operational point of contact between suppliers and internal teams.

Procurement Operations & Deployment Support – 20%

• Support the deployment team in executing sourcing events end to end.
• Maintain and update supplier and product records within internal systems.
• Perform light reporting on sourcing activity and operational progress.
• Flag process gaps and suggest improvements to increase efficiency.

Requirements
Must-Haves (Required)

• 1–4 years of experience in operations, business operations, procurement, or supply chain roles with strong Excel workflow experience.
• Excellent Excel or Google Sheets skills (data cleaning, validation, comparisons).
• High attention to detail and ability to work with structured and unstructured data.
• Confidence communicating with suppliers in English via phone and email.
• Ability to deliver clear messages and follow up persistently with external stakeholders.

Nice-to-Haves (Preferred)

• Consulting, procurement, or supply chain background.
• Experience supporting RFPs or sourcing events.
• Exposure to manufacturing, logistics, or supplier-heavy environments.
• Experience working with sourcing or e-procurement platforms.

Tools Proficiency
Must-Haves (Required)

• Excel, Google Sheets, Email, Phone Communication Tools, CRM / Internal Data Systems

Nice-to-Haves (Preferred)

• E-sourcing / Procurement Platforms, Basic Dashboards / Reporting Tools

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

• Application
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?
If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.