AP Team Lead

hace 2 días

Ciudad de México, Ciudad de México Syntax Systems Ltd. A tiempo completo

Summary of Responsibilities

The Primary responsibilities of the Accounts Payable
Coordinator include managing the A/P invoice flow through the office from
incoming mail, inputting invoices into A/P, selecting invoices currently due
for payment, and resolving vendor issues. Duties also include ensuring W-9s are
obtained for all vendors, managing the year-end 1099 process, and monitoring
concur system for employee expense approvals. This position requires a large
degree of attention to detail, as we have a large amount of vendors throughout
US, Canada and Mexico.

Essential Job Functions

  • Manage the process of the accounts payable
    invoices by AP analysts and interns
  • Optimize the account payable function by
    proposing and implementing new processes
  • Distribute to project managers or appropriate
    corporate personnel for approval
  • Maintain the vendor master file, ensuring all
    credentials are up-to-date, ensuring all new vendors submit a W-9, so that
    correct Tax ID and addresses and phone numbers for vendors are obtained
  • Assist the project managers with questions about
    invoices and payments on subs and suppliers on their jobs
  • Generate an open A/P report for all outstanding
    invoices to be reviewed by assistance controller to ensure payments are being
    processed timely.
  • Create payments in the bank portals and submit
    for approval
  • On a bi-weekly basis, review the approved
    employee expense reimbursements from Concur and enter in SAP for payment
  • Resolve Concur admin tasks for USA and Canada,
    provide support to employee questions
  • Download invoices from portal to ensure
    completeness
  • Check for proper sales tax charges (Master
    different tax requirements throughout US, Canada and Mexico)
  • Check for proper approval of returned invoices
  • Enter "on demand/daily/weekly"
    invoices, including employee expense reimbursements from concur, into SAP
  • Review open A/P to propose what should be paid
    on the by-weekly payment batch and approve by assistant controller
  • Set up monthly and quarterly recurring invoice
    payments in payment file for US, Canada and Mexico
  • Field phone calls from subcontractors and
    vendors about payments

 

Position Requirements

  • Critical thinking, problem solving, and judgment
    and decision making abilities.
  • Ability to work in a team environment as well as
    independently and be self-driven
  • Ability to meet deadlines and work well under
    pressure
  • Excellent interpersonal and organizational
    skills
  • Excellent computer skills in a Microsoft Windows
    environment
  • Proven leadership skills and time management

Qualifications and Experience

  • Associate degree in Finance/Accounting/Business
    administration
  • 3 to 5 years' experience in accounts payable
  • Proven capabilities in multi-tasking,
    problem-solving, and prioritizing workloads
  • A minimum of 1 year experience as team
    management
  • Ability to do process optimization

Language

  • English: Fluent, spoken and written
  • Spanish

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