AR & Month-end Bookkeeping Specialist

hace 1 semana

Hermosillo, Sonora, México Intugo A tiempo completo

Intugo partnered with a full-service electrical contracting firm established in 2008, known for its reliability and service. Based in Orange County, California, provide complete turnkey electrical engineering and construction services throughout California and the United States. In addition to their diverse client base, the team has been proudly serving federal agencies and various military installations for the past several years throughout California and the continental U.S. With over a decade of experience in the construction industry and over 20 years of combined construction, engineering, and project management experience, the team has the expertise to deliver project goals.

Now we're seeking a highly skilled Accounts Receivable & Month-End Bookkeeping Specialist to join the finance team. This role plays a critical part in managing customer invoicing, collections, financial reporting, and month-end close processes. You'll work closely with the owner, project managers, and external accounting partners to maintain accurate financial records and cash flow visibility.

Key responsibilities:

  • Accounts Receivable
  • Prepare and submit customer invoices based on project milestones and billing schedules.
  • Track and follow up on receivables, including sending reminders and making collection calls.
  • Prepare lien releases and ensure all required documentation is for payment processing.
  • Enter and monitor change orders (COs) for billing accuracy.
  • Assist with AP check runs and vendor coordination.
  • Monitor and forecast weekly and monthly cash flow.
  • Support budget data entry and reconciliation.
  • Maintain organized records of all billing and collection activities.
  • Month-End Close Procedures.
  • Reconcile bank and cash accounts with bank statements.
  • Record adjusting journal entries for accruals, deferrals, prepaids, and depreciation.
  • Review and reconcile Accounts Receivable and Accounts Payable balances.
  • Update and reconcile inventory, if applicable.
  • Calculate and post depreciation and amortization.
  • Prepare monthly financial statements: Profit & Loss Statement, Balance Sheet, Cash Flow Statement.
  • Perform variance analysis between budget vs. actuals and prior periods
  • Ensure backup and documentation of all reports and financial records
  • Submit financial reports to the Owner and CPA/Bookkeeper for review and approval
  • Maintain a clear audit trail for all financial activities
  • Identify opportunities for process improvement

Required Skills & Experience

  • 3+ years in Accounts Receivable, Bookkeeping, or Construction Accounting
  • Strong English is a must
  • Must be able to update and maintain financial tracking (Through spreadsheets, including the Projections Tracker used by the team).
  • Familiarity with Excel or Google Sheets functions like formulas, lookups, filters, pivot tables, etc.
  • Experience with accounting software such as QuickBooks or Foundation Software preferred.
  • Strong understanding of month-end close procedures
  • Excellent mathematical, analytical, and organizational skills.
  • Detail-oriented and able to spot errors or inconsistencies.
  • Clear written and verbal communication skills.
  • Comfortable working in a team environment with cross-functional teams.
  • Experience with construction billing, lien releases, and change orders is a strong plus.
  • Ability to multitask, meet deadlines, and adapt to a fast-paced environment.

Bonus Skills

  • Prior experience in a construction or contracting company
  • Understanding of prevailing wage, certified payroll, and retention billing
  • Familiarity with job costing and project tracking

Job Type: Full-time

Pay: $30, $40,000.00 per month

Experience:

  • Accounts receivable: 3 years (Preferred)
  • Construction accounting: 3 years (Preferred)

Language:

  • Advanced English (Preferred)

Work Location: In person

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