Administrative Assistant

Why are we proud of what we do at allnex? We create coatings, products which help protect the world for all nex>t generations – and that's exactly what you can do joining usImagine how fast your smartphone would become scratched-up, ugly and unusable without a coating. Or an e-bike, the cabin of a train, a beautiful wooden floor, and countless other things in life.Making objects and their surfaces more attractive and longer-lasting means making them more sustainable, and that's a huge part of what working at allnex is about. No matter which role you step into, you'll become part of a global team of passionate people who care deeply about the chemistry, quality, and global impact of coatings.You'll also join a highly multicultural and diverse team of more than 4,000 employees in four regions who – as part of one of the world's leading coating resins companies – serve customers in over 100 countries across the globe.Click here to see why we are proud of what we do in allnexFor a sneak peek into life at allnex site, don't miss our manufacturing Operator MoviePosition OverviewJoin our Guadalajara GBS organization in a role of Administrative Assistant for MOC (Management of Changes) activities, being part of the Global Quality Team. In this role, you'll help manage and track Management of Change (MOC) activities, ensuring timely execution and supporting teams by removing bottlenecks. You'll collaborate with technical and plant resources, handle administrative tasks, and generate insights that drive continuous improvement. If you're detail-oriented, proactive, and enjoy working in a dynamic environment where your contributions make a real impact, we'd love to have you on boardResponsibilitiesEnsure that all MOC related data and information is up to date and updated, as well as setting up MOCs on behalf of technical and plant resources to free them to work on the functional work in their competency and objectives.Follow up with involved parties on current statuses of MOCs, gathering information to speed execution of the process, reminding users to complete their requirements.Generate reports from the system, identifying constrained areas of the process or where bottlenecks in resourcing exist to help manage priorities and identify opportunities for further improvement/debottlenecking.Ensure documentation from MOCs is archived / stored properly in the repository and MOCs search/sort details are properly updated before MOC closure.Help to track organizational changes with consequential impact to the MOC process (changing roles and responsibilities, replacement of staffing, combining of roles, etc) as a communicator only, so the system is updated as soon as is possible.Identify/track root causes for delays for further process improvement.Required skills and experienceBachelor's degree is preferred.Administrative background required, experience in industry is a plus.Possesses excellent written and verbal communication skills, enabling effective interaction across manufacturing and service departments.Demonstrates strong proficiency in English (spoken and written).Skilled in Microsoft Excel and experienced in working with database systems to enhance personal productivity and effectiveness.We offerWe are proud to offer an international working experience with a tight-knit network of employees, making it easy to connect and learn from people all across our different functions. On top of that we are a truly innovative company with a strong team spirit, openness to new ideas, and great opportunities to grow and develop your career.Equal Employment Opportunityallnex is proud to be an equal opportunity employer. We celebrate diversity and are committed to an environment where all colleagues contribute for the benefit of our employees, our products, and our communities.Find out how you can make an impactCheck out our careers page for available opportunities. We look forward to hearing from you.