Proposals Management Administrator

Hexagon's Asset Lifecycle Intelligence division is seeking a Proposals Management Administrator to join our Americas proposal management team. If you are a detail-oriented document professional who thrives in a fast-paced environment and enjoys collaborating with technical teams, this is an excellent opportunity to grow your career. You will support account executives across South America and Mexico by preparing and coordinating key proposal documents, including Scopes of Work (SOW), Technical Proposals (TP), and Budgetary Estimates (BE).

Key Responsibilities

· Prepare and coordinate the development of SOWs, TPs, BEs, and related proposal documents using established templates.

· Prioritize and disperse incoming requests to appropriate technical resources and track progress through SharePoint, Salesforce or similar tools to meet established KPIs and SLAs.

· Work closely with technical, sales, legal, and finance teams to gather, validate, and update technical content, ensuring all proposal governance requirements are met and documented.

· Review and edit content for SOWs, TPs, BEs, validating for clarity, accuracy, and compliance with internal standards.

· Manage timelines and deadlines for multiple concurrent requests, communicating effectively with all stakeholders.

· Critically analyze and review potential risks that may impact the execution of services.

· Format and assemble final documents for release to customers, ensuring a professional and consistent presentation.

· Capture final proposals and relevant supporting documents.

· Ability to format and assemble documents to a high professional standard.

· Strong editing and proofreading skills for SOW and TP proposals, and related documents. Some writing may be required (limited).

· Some understanding of risk and the use of language in consulting services offers to help identify, address, and mitigate potential risks within the proposal.

· Skilled at prioritizing and managing multiple requests and deadlines.

· Effective communicator, able to coordinate with cross-functional teams to clarify requirements.

· Advanced spoken and written Spanish, Portuguese, and English are required.

Education / Qualifications

· Diploma or degree in business, marketing, technical writing, or a related field.

· Experience preparing proposals and technical documents, especially SOWs, TPs, and BEs for software consulting services.

· Proficient with Microsoft Office applications.

· Basic understanding of risk management.

· Experience with Salesforce or similar applications.

· Advanced spoken and written Spanish,and English, are required. Intermediate Portuguese.

· Familiarity with software and database terminology is an asset but not required.

**The expected start date for this position is after January 2026.**

Hexagon is the global leader in enterprise software, empowering organizations to build a safer, more sustainable and efficient future. We transform complex data into actionable insights that drive smarter decisions, modernize operations and accelerate digital maturity across industries that matter most — public safety, defense, transportation, government, industrial facilities and physical security.

Hexagon (Nasdaq Stockholm: HEXA B) has approximately 24,800 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at  

At Hexagon, if you can see it, you can do it. Hexagon puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces*. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world. 

* In the recently concluded workplace effectiveness survey by Korn Ferry, a global HR advisory firm, Hexagon, has emerged as one of the most Engaged and Enabled workplaces, when compared to similar organizations that Korn Ferry partners with. 

At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. 

Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.