USCIS Filing Legal Assistant

Who We Are

Moaddel Law Firm APC is a fast growing Los Angeles based law firm focused on immigration and criminal defense. Our mission is to guide and protect our clients through complex legal processes with empathy, precision, and high quality legal work. We work with a high volume of Spanish speaking clients and rely on a strong remote team to keep our cases moving and deliver an excellent client experience.

The Opportunity

We are looking for a USCIS Filing Legal Assistant who is detail oriented, organized, and comfortable handling a high volume of filings. In this role, you will support our attorneys and case managers by preparing, reviewing, and coordinating USCIS applications and related documentation. Your work will directly impact case outcomes and client satisfaction, especially for families navigating important immigration processes.

Work Setup

• Remote
• Full time, 40 hours per week
• Collaboration with attorneys, case managers, and other legal support team members
• Work with USCIS, NVC, and consular matters, focusing primarily on USCIS filings

What You'll Do

• Prepare, organize, and review USCIS immigration forms, petitions, and supporting documentation
• Ensure all documents comply with current immigration regulations, guidelines, and firm standards
• Coordinate the timely filing and submission of immigration applications, with a target of 5 to 7 applications per week
• Review assigned filings to determine eligibility and flag issues that require attorney review or retainer modification
• Analyze documents for each case and identify missing items, communicating needs to the communications legal assistant
• Send documentation for translation when necessary
• Draft client declarations, cover letters, and responses to RFEs and NOIDs
• Confirm all information is properly entered into Docketwise and forms are correctly generated for every case
• Verify USCIS mailing address, fee payment, and supporting documents before submitting for attorney review
• Schedule client appointments for signatures, money order returns, and other office related matters as needed
• Email clients copies of their forms for final authorization and incorporate attorney or client requested corrections
• Monitor NVC and consular cases to track interviews, case status, and required documentation
• Track USCIS petitions after mailing to confirm receipt notices
• Submit service requests to USCIS when receipt notices are delayed
• Maintain updated case statuses in spreadsheets and in Clio
• Draft and send professional correspondence to clients, agencies, and stakeholders
• Ensure confidentiality and compliance with ethical and firm standards

What We Offer

• Compensation starting at 700 USD biweekly, with potential increases based on experience and performance
• 100 percent remote opportunity supporting a U.S. based law firm
• Hands on experience with a variety of immigration case types
• Collaborative environment with attorneys and legal support
• Opportunities for professional growth as the firm expands

Requirements:

• Bilingual fluency in English and Spanish
• At least 2 years of experience with immigration filing, preferably focused on USCIS
• Strong attention to detail and ability to manage multiple deadlines
• Familiarity with U.S. immigration processes, forms, and terminology
• Proficiency with Google Suite, Clio, Docketwise, and PDF tools
• Excellent written and verbal communication skills
• Comfortable working in a fast paced, high volume environment
• Discretion in handling sensitive information
• A proactive mindset and collaborative attitude
• A dependable laptop or desktop (8GB RAM minimum, Core i5 or higher) paired with a stable 10 Mbps connection to ensure smooth performance.