Payroll Staff Accountant

WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

The Payroll Accountant is responsible for managing and processing payroll, ensuring compliance with local and federal laws and regulations, and accurately recording all payroll transactions. This role plays a crucial part in maintaining employee satisfaction and supporting the overall operations of our company. 

Essential duties and responsibilities:
 
Primary Functions: 

- Accurately process payroll data for all employees on a bi-weekly basis, including severance and extraordinary payroll (PTU, Aguinaldo) 
- Collect, verify and process supplemental payroll data like commissions, bonuses, overtime, medical leave, deductions, etc. 
- Keep accurate and detailed records of all payroll transactions, employee data and changes 
- Ensure payroll related activities are performed in adherence to Mexican labor laws and tax regulations (Imss, Infonavit, Infonacot, SAT, AAFY, etc) 
- Administration and maintenance of food stamps platform (Edenred) which includes ensuring availability of stock cards, assigning and replacing cards, calculating and placing food stamp orders in a timely manner, etc. 
- Prepare payroll payment files and submit to the bank for proper and timely allocation 
- Accurately record payroll transactions in the accounting system 
- Collaborate with HR, Finance and Managers to address payroll-related issues or changes in current process 
- Address and resolve employee inquiries or concerns related to payroll 
- Assist with payroll related audits and provide necessary documentation required 

 
Additional Responsibilities:   

- Participate in month-end close 
- Variance analyses as needed 
- Ad hoc excel spreadsheet preparation 
- Assist Supervisor in all assignments, making sure that all members of the Finance Department have the proper resources and support 
- Serve on committees as requested 
- Work extended hours during busy season or on special projects as needed 

Qualifications:  

- Bachelor's degree in accounting or finance required 
. 2-3 years' experience processing payroll for 400+ employees, preferred 
. Demonstrated knowledge of federal, state, and local payroll laws and regulations 
. Advanced Microsoft Excel skills required 
- Excellent attention to detail and accuracy 
- Strong analytical and problem-solving skills
- Thorough understanding of payroll processes and procedures 
- Candidate must possess strong verbal and written communication skills in both Spanish and English 
- Ability to work independently and meet deadlines 
- Self-motivated, needs little direct supervision, and ability to work under pressure.

WorldStrides, a global organization, is committed to educate and serve communities worldwide. Our commitment is fueled by the passion of our team members and partners to make experiential learning accessible, while also being socially, environmentally, and ethically responsible. Together, we accomplish this by investing in initiatives to promote inclusion, diversity, and sustainability.

As an Equal Opportunity Employer, WorldStrides is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

WorldStrides will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, J-1, H-1, H-2, L, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Select seasonal roles may consider students on J-1 or F-1 visas.