Executive Assistant Administrator

hace 2 semanas

Ciudad de México, Ciudad de México RH Aliats A tiempo completo

Is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment.

Responsibilities:

  • provide administrative and project support to one or two dedicated executive search consultant
  • prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.
  • Close out completed searches and organize all material associated with the search in accordance with audit requirements
  • Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements.
  • Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
  • Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
  • Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
  • Provide assistance with additional office responsibilities as needed.

Requirements

Ideal Experience

  • Minimum of 5-7 years of experience as an executive assistant
  • Experience in a professional services environment is preferable.
  • C1-level English proficiency, validated and consistently applied in professional settings
  • Strong Project coordination/management skills
  • Experience coordinating complex logistics and projects with multiple stakeholders.
  • Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel)
  • An undergraduate degree is desirable

Capabilities:

  • Strong client orientation; inherent desire to deliver beyond the call of duty.
  • Very strong organization and prioritization abilities.
  • Discretion and sensitivity in dealing with confidential communications and documentation.
  • Endurance and the ability to handle multiple conflicting priorities at once.
  • Solid judgment: the ability to make sound decisions and work autonomously in the absence of constant supervision.
  • Proactive; takes steps to prevent problems before they occur.

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