Executive & Administrative Support

hace 1 semana

Miguel Hidalgo, Ciudad de México Ipsen A tiempo completo
  • Proactively co-ordinate personal written and verbal communication, time

management, meeting organization, document administration and travel arrangements.

  • Follow-up actionable items arising from meetings e.g. ensuring timely distribution of relevant documents.
  • Co-ordinate business trips.
  • Organize and maintain a comprehensive, accurate, up-to-date electronic and paper filing system.
  • Raise purchase orders and process expenses as required.
  • Responsible for interactions with executives internally at Ipsen and externally in Pharma and other companies regarding logistics for meetings, etc.
  • Communicate regularly with other members of the Group's Leadership Team

Personal Assistant to ensure rapid two-way flow of information and contribute to effective team working, encouraging sharing of knowledge, skills, ideas and best practice as required.

  • Build and maintain a good working knowledge of Ipsen's products, the business and the computer software required to perform the role efficiently and effectively.
  • To manage incoming calls/correspondence and handle appropriately.
  • In charge of reception activities -front desk- Institutional Events
  • To plan and co-ordinate activities in collaboration with other functions as required. Including the update and maintaining of the calendar
  • Collaborate in organizing institutional events such as Town-Hall Meetings, LT

Meetings including Off-Site Meetings, Employees Celebrations (Year-End

Celebration), among others.

  • Follow up of proposals, contract, purchase orders, payment another details of the event Office Administration
  • To support a well-functioning office, partnering with the respective functions,

especially Facilities, Procurement, IT, HR and Internal Communications.

Projects

  • Support in projects and tasks, as needed and appropriate
  • Support the Business & Ethics department and budget holders in the due diligence process
  • Office Supplies

To complete all of the above activities within the framework and in compliance with Ipsen SOPs (Standard Operating Procedures) and company policies, health and safety requirements, the Medicines Act and industry Codes of Practice.

Requirements

  • Technical Degree or University Degree in administrative disciplines, or others supplemented by relevant
  • Ideal: 3-5 years of experience as an Executive Administrator, Administrative or Purchase Support in a challenging environment (e.g.: Pharmaceutical company, Manufacturing company), Reception, T&L experience and Facilities
  • Fluent in English

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