Executive & Administrative Support

hace 1 semana

Miguel Hidalgo, Ciudad de México Ipsen A tiempo completo
  • Proactively co-ordinate personal written and verbal communication, time

management, meeting organization, document administration and travel arrangements.

  • Follow-up actionable items arising from meetings e.g. ensuring timely distribution of relevant documents.
  • Co-ordinate business trips.
  • Organize and maintain a comprehensive, accurate, up-to-date electronic and paper filing system.
  • Raise purchase orders and process expenses as required.
  • Responsible for interactions with executives internally at Ipsen and externally in Pharma and other companies regarding logistics for meetings, etc.
  • Communicate regularly with other members of the Group's Leadership Team

Personal Assistant to ensure rapid two-way flow of information and contribute to effective team working, encouraging sharing of knowledge, skills, ideas and best practice as required.

  • Build and maintain a good working knowledge of Ipsen's products, the business and the computer software required to perform the role efficiently and effectively.
  • To manage incoming calls/correspondence and handle appropriately.
  • In charge of reception activities -front desk- Institutional Events
  • To plan and co-ordinate activities in collaboration with other functions as required. Including the update and maintaining of the calendar
  • Collaborate in organizing institutional events such as Town-Hall Meetings, LT

Meetings including Off-Site Meetings, Employees Celebrations (Year-End

Celebration), among others.

  • Follow up of proposals, contract, purchase orders, payment another details of the event Office Administration
  • To support a well-functioning office, partnering with the respective functions,

especially Facilities, Procurement, IT, HR and Internal Communications.

Projects

  • Support in projects and tasks, as needed and appropriate
  • Support the Business & Ethics department and budget holders in the due diligence process
  • Office Supplies

To complete all of the above activities within the framework and in compliance with Ipsen SOPs (Standard Operating Procedures) and company policies, health and safety requirements, the Medicines Act and industry Codes of Practice.

Requirements

  • Technical Degree or University Degree in administrative disciplines, or others supplemented by relevant
  • Ideal: 3-5 years of experience as an Executive Administrator, Administrative or Purchase Support in a challenging environment (e.g.: Pharmaceutical company, Manufacturing company), Reception, T&L experience and Facilities
  • Fluent in English

  • Senior Executive Assistant

    hace 1 semana

    Miguel Hidalgo, Ciudad de México MerZav A tiempo completo

    We are seeking a highly professional Executive Assistant to support the CEO with strategic, administrative, and operational responsibilities. The role requires exceptional organization, confidentiality, and the ability to manage complex priorities in a fast-paced environment.Key ResponsibilitiesManage and prioritize the CEO's calendar with accuracy and...

  • Account Executive

    hace 7 días

    Miguel Hidalgo, Ciudad de México Emma of Torre A tiempo completo

    Estoy ayudando aLirmia encontrar al mejor candidato para unirse a su equipotiempo completopara el rol deAccount Executive - México.Impulsarás el futuro de la educación en LatAm liderando ventas estratégicas.Compensación:USD 1.8K/mesComisiones (:USD300/mes)Ubicación:Híbrido: Plaza de la Constitución, Plaza de la Constitución, Centro Histórico de la...

  • Administrative Assistant

    hace 15 horas

    Miguel Hidalgo, Ciudad de México GFG Servicios Administrativos A tiempo completo

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Mexico City. The ideal candidate will be bilingual in both English and Spanish, possess strong customer service skills, and have a solid understanding of administrative support functions. You will play a key role in ensuring smooth daily operations and...

  • Field Engineer X-Ray Equipment Technician

    hace 1 semana

    Miguel Hidalgo, Ciudad de México Néxum Executive Search A tiempo completo

    Esta vacante viene de la bolsa de empleo Vacante para la empresa Nexum en Miguel Hidalgo, Ciudad de MéxicoField Engineer (X-Ray Equipment Technician)Are you a specialist in medical equipment and passionate about technology applied to healthcare? This is your opportunity We are looking for a highly committed X-Ray Machine Maintenance Technician with strong...

  • HR Manager Retail Textil

    hace 1 semana

    Miguel Hidalgo, Ciudad de México Néxum Executive Search A tiempo completo

    Esta vacante viene de la bolsa de empleo Vacante para la empresa Nexum en Miguel Hidalgo, Ciudad de MéxicoVacante: HR Manager Retail TextilUbicación: CDMX / Área MetropolitanaModalidad: Presencial / HíbridoSueldo: Competitivo + BonosReclutamiento realizado por: NEXUM HH Ricardo SalazarInteresadosEnviar CV directamente a:56 Descripción del...

  • Deferred Compensation Lead

    hace 7 días

    Miguel Hidalgo, Ciudad de México WTW A tiempo completo

    DescriptionWe are seeking a highly experienced Compensation professional to lead implementation of our Expanded Share Ownership strategy. Sitting within the Total Rewards function in HR, this role will act as a subject matter expert and will be responsible for executing, communicating, and delivering on the pre-determined strategy and working with the...

  • Accounting Sr. Coordinator

    hace 1 semana

    Miguel Hidalgo, Ciudad de México Hanwha Vision A tiempo completo

    Accounting Sr. Coordinator – Hanwha Vision MéxicoAbout UsHanwha Vision is a global leader in video surveillance and security solutions. As part of the Hanwha Group, one of South Korea's largest conglomerates, we offer state-of-the-art technologies including AI-driven analytics, high-resolution imaging, and cloud-based platforms.At Hanwha Vision México,...

  • Backend/Infrastructure Engineer

    hace 14 horas

    Miguel Hidalgo, Ciudad de México DecodeAI A tiempo completo

    Senior Backend / Infrastructure Engineer (Platform & Security)DECODE.AI | Remote | Full-time━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ About DECODE.AIWe're building the AI education platform for Latin American executives. We're scaling fast...

  • Administración de ventas

    hace 1 semana

    Miguel Hidalgo, Ciudad de México WorkBox A tiempo completo

    Esta vacante viene de la bolsa de empleo Vacante para la empresa WORKBOX en Polanco - Miguel Hidalgo, Ciudad de MéxicoCoordinadora Administradora de VentasUbicación: Polanco, Ciudad de México (presencial en Campos Elíseos)Sueldo: $25,000 a $32,000 brutos + Prestaciones de leyHorario: Lunes a viernes de 9:00 a 6:00 p.m.Objetivo del puestoBrindar soporte...

  • Sr. Mgr, Commercial Lacar

    hace 4 días

    Miguel Hidalgo, Ciudad de México Royal Caribbean Group A tiempo completo

    Journey with usCombine your career goals and sense of adventure by joining our incredible team of employees atRoyal Caribbean Group. We are proud to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.We are proud to be the vacation-industry leader with global...