MX Exec Assistant II 131556

hace 3 semanas

Tijuana, Baja California, México Springs Window Fashions A tiempo completo

Description
JOB PURPOSE:

  • Responsible for administrative support to the Senior Leadership Team as well as direct/indirect relationships with Management as needed. This position is responsible for back up support to the Manufacturing Managers when needed.
  • High communication skills with a take charge attitude and a reasonably flexible schedule. The Senior Leadership Team will require a proactive individual to anticipate their needs from an administrative standpoint.
  • Exposure to highly confidential personnel and corporate information: must maintain utmost confidentiality.
  • Must be able to work independently with little or no direction. Needs to be able to assign priorities without direct guidance from others.

JOB DUTIES (Not Limited)

  • Assists the local Senior Leadership Team and Managers with preparation of presentations and reports.
  • This would include Weekly/Monthly/Quarterly Reviews/Meetings, Budget Reviews, Long-Range Plans, Executive conferences and any impromptu meetings that may arise.
  • Meetings/Calendars/Scheduling: Scheduling outside and in-house meetings and coordinating all details as necessary (date/time/location, attendees, catering, equipment). Must keep an extremely detailed itinerary/schedule.
  • Travel: Coordinates travel arrangements (Flights, Hotels, Transport) through Corporate Travel. Includes obtaining quotes, making reservations, putting reservations on hold and confirming and assuring all details.
  • Types all correspondence, reports, presentations, reviews, and confidential information.
  • Open and screen all correspondence for plant manager. Using knowledge of the organization, route mail to other individuals as appropriate. Keep manager informed as necessary. Performs miscellaneous secretarial duties (i.e. typing, filing, photocopying, faxing).
  • Assist customers, vendors, Internal personnel, and other businesspersons visiting the facility.
  • Make lunch/dinner arrangements accordingly. Screens telephone calls for the leadership team.

Requirements
Requirements

  • Business Administration degree (or similar)
  • Bilingual (85% English, Must have)
  • At least 3 years of experience as Executive Assistant
  • Microsoft Office skills (Must have)
  • Extensive knowledge of Mexican Law for Foreign visitors (tourism, business, or transit)
  • High sense of urgency
  • Proactive
  • Managing process skills, organization, planning, time management, tracking budget expenses, reporting skills.
  • Microsoft Office skills (Must have)
  • Highly skilled in handling confidential information
  • Writing and verbal communication
  • Customer Service oriented.

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