HR Specialist, Americas Immigration and Global Process

Let's be unstoppable together
Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives.  We're a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work.  Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified by Great Place To Work. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at

What will you be doing?
The HR Specialist, Immigration & Global HR Operations, is a key member of Circana's Employee Delivery Organization (EDO). This role supports both regional and global HR processes, with a primary focus on immigration case coordination, compliance, and execution of end-to-end HR operational activities. The Specialist partners closely with HR Business Partners, Global Mobility, Legal, and external counsel to manage U.S. and Americas-based immigration cases while contributing to scalable global HR process improvements.

Job Responsibilities
(inclusive but not limited to):
Immigration Case Management (approximately 40%)

• Serve as the primary driver and coordinator for U.S. and Americas immigration activities (H-1B, TN, L-1, PERM, dependent visas, etc.) in partnership with external counsel and internal stakeholders.
• Track visa expirations, initiate extensions, and ensure timely compliance with all regulatory and internal requirements.
• Maintain accurate documentation and records within HR systems (UKG, Atlas, and document repositories).
• Support communication with employees and managers regarding immigration timelines, documentation, and status.
• Improve overall Immigration Playbook by ensuring the use of benchmarked standards relative to maintaining a sustainable immigration strategy.
• Critical focus on Talent Acquisition activities where immigration requisitions serve as the vehicle to ensure best-talent joins Circana's organization local.
• Begin to map a true Global Mobility program; this role has capability to shift into a Sr. HR Specialist to drive Global Mobility strategy across our three macro-regions.
• Create and drive appropriate metrics to measure the business and people impact of our immigration strategy.
• Serve as a liaison between Global HR Operations, Legal, and Global Mobility.
• Provide insights and feedback on system and process enhancements that improve the employee and HR experience.
• Contribute to HR operations metrics and service-level adherence for assigned processes.

Global Process Standardization and Coordination (approximately 40%)

• In partnership with the Global HR Operations Leadership, coordinate, document, and implement AMCS and Global footprint workflows, processes, and HR technology improvements
• Coordinate with Global HR Ops team to review, identify and implement global efficiencies and consistencies through creation of Standard Work/Standard Operating Procedure.
• With guidance from HR Operations Leadership, create and standardize HR Ops-specific templates and protocols, based on best-practice, for country-specific processes and activities.
• Communicate and align with leadership to verify compliance in all HR operations practices and activities.
• Participate as a project coordinator for critical HR audits relative to HR Operations practices through the establishment of scorecards and internal review.
• Provide oversight and support for the filing of annual HR compliances and critical audits (both internal and external)
• At the direction of HR Operations leadership, coordinate internally to document and review governance frameworks, documentation standards, and version control processes.
• Coordinate at peer-level with global team members in EMEA and APAC where global process dependencies exist.
• Champion continuous improvement and lean methodology.

Core HR Operations Support (approximately 20%)

• Execute employee life cycle transactions (hires, terminations, transfers, data changes) with high accuracy and timeliness.
• Partner with regional HR teams to ensure global process alignment and adherence to Circana's HR Operations Target Operating Model (TOM).
• Assist with data audits, reporting, and process documentation for continuous improvement.
• Collaborate on process standardization initiatives and play a role in testing and validating system or policy changes.
• Provide excellent customer service to all internal and external stakeholders to ensure the highest quality employee experience

Qualifications

• 3+ years of experience in HR operations, HR shared services, or global mobility.
• 2+ years of prior experience managing U.S. immigration cases required.
• Familiarity with HRIS and case management tools (e.g., UKG, ServiceNow/Atlas, , or equivalent).
• Working knowledge of U.S. visa classifications and employment-based immigration processes.
• Language: Advanced English and Spanish required.
• Bachelor's degree in Human Resources, Business Administration, or related field.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced, global environment.
• Excellent written and verbal communication skills; experience communicating with employees and external counsel professionally.
• Comfortable operating within a matrixed global organization and collaborating across time zones.

Circana Behaviors
Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location
This role is based in
Mexico
. You must sign your offer contract in person at Circana's
Mexico City
office on your first day. This role can be fully remote with the flexibility to work business hours in Eastern or Central time zones.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission.
You can apply for this role through the Circana careers website or Intranet site for internal candidates. This role is subject to AI-assisted screening. Circana uses artificial intelligence (AI) to assess resumes for alignment with job requirements by helping locate details in resumes that relate to the job description.
The anticipated application deadline for this position is approximately 12/1/25.