Executive Assistant

hace 21 horas

Ciudad de México, Ciudad de México Somewhere A tiempo completo

Role: Executive Assistant 

Industry: Real Estate

Priority Location: South Africa and Latin America (Open to search globally for qualified talents who can work within EST hours)

Working Hours: Monday-Friday, 40hrs/week, 8AM-6PM US EST 

Type of job: Fully Remote

Start Date: ASAP

Salary Range: $1,500-$2,000/month

The final offer is at the client's discretion and will depend on the candidate's interview result, skills, and experience.

About the Role: The Executive Assistant (EA) will be the cornerstone of the executive office, providing comprehensive, high-level administrative support to a small team of 15 people based in New York. This role requires an exceptionally proactive, versatile, and strategic partner capable of managing complex projects and effectively delegating tasks to significantly reduce operational workload, allowing each team member to focus on high-priority strategic tasks. This role operates in a high demand environment within the real estate industry.

Core Responsibilities:

Executive & Team Support: Provide comprehensive, high-level administrative support to the executive team and the broader New York-based team of 15. Act as a proactive partner to multiple team members, managing and delegating administrative and operational tasks to significantly reduce their workload, allowing them to focus on high-priority strategic initiatives.Calendar & Travel Management: Masterfully manage and coordinate complex, constantly evolving calendars for the executive team. Arrange and execute necessary travel logistics and process expense reports for supported team members.Communication Gatekeeping: Serve as the primary gatekeeper and liaison for the executive office. Filter, prioritize, and manage all incoming communications (email, phone, mail) for the executive team and direct correspondence to the appropriate staff or department.Meeting Preparation & Follow-up: Prepare comprehensive agendas, documents, and presentations for board meetings, executive sessions, and all-hands meetings. Attend meetings, accurately record minutes, track action items, and ensure timely follow-up and completion by responsible parties across the team.Office and Team Administration: Oversee and streamline executive office operations, maintaining an organized, efficient, and well-stocked environment for the executive team. Confidential Information Handling: Handle sensitive and confidential company and personnel information with the highest degree of discretion, integrity, and professionalism across all supported functions.

Required Experience & Skills:

Experience: 3-5 years of experience in an Executive Assistant role.Technical Proficiency: Competency in using any various productivity and communication tools for efficient task management.Communication & Presence: Exceptional communication skills with a demonstrated ability to collaborate with the team with professionalism.Organization & Detail: Highly organized and detail-oriented, with the capability to efficiently manage multiple tasks simultaneously.Strategic Project Management: Proven ability to manage complex, multi-stage projects independently.

Success Metrics:

Successful completion and management of complex tasks and projectsDemonstrated reduction in operational administrative tasks across the team.Positive feedback from the executive team and supported team members on proactive support and workload delegation.

  • Executive Assistant

    hace 2 días

    Ciudad de México, Ciudad de México smarkt A tiempo completo

    Company DescriptionSmarkt specializes in developing comprehensive Blockchain Technology Solutions for personal and business needs. From hardware to software, the company provides consulting, assessment, development, and management across various areas of the blockchain industry. Smarkt is dedicated to enabling individuals and organizations to enter the...

  • Executive Assistant

    hace 1 semana

    Ciudad de México, Ciudad de México DanCassab S.A. de C.V. A tiempo completo

    Dan Cassab te invita a ser parte de su equipoExecutive Assistant /Asistente de DirecciónEste puesto tiene como objetivo asistir a directiva / directivo de la empresaLa posición requiere un alto nivel de atención al detalle y afinidad por la industria de la moda, interesada en integrarse a una marca en constante crecimiento.Puesto: Executive...

  • SU - Senior Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Somewhere A tiempo completo

    About Us is a recruiting agency. We source worldwide talent to work remotely for clients based in the United States. We place over 250 individuals a month into remote roles.Role DescriptionThis is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative...

  • Executive Assistant

    hace 2 semanas

    Ciudad de México, Ciudad de México Pavago A tiempo completo

    Job Title: Executive Assistant (EA)Position Type: Full-Time, RemoteWorking Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs)About the Role:Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks...

  • Executive & Personal Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Salvo Software A tiempo completo

    We are seeking a highly organized, proactive, Executive and Personal Assistant with strong anticipation skills to support a busy professional managing both business projects and personal responsibilities.This is a hybrid role that combines executive support with lifestyle management, ideal for someone who thrives in dynamic environments, adapts quickly,...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Paired A tiempo completo

    Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.We are currently seeking an Executive Assistant to join...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México OpsArmy A tiempo completo

    Role DetailsFull-time, Monday–Friday (EST)Fully remote, must be EST-alignedCore weekday coverage with rare, time-sensitive off-hours supportAbout the RoleThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México OpsArmy Careers A tiempo completo

    *Role Details*Full-time, Monday–Friday (EST)Fully remote, must be EST-alignedCore weekday coverage with rare, time-sensitive off-hours supportAbout The RoleThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working...

  • Executive Assistant

    hace 2 semanas

    Ciudad de México, Ciudad de México Nonprofit Marketing Nerds A tiempo completo

    Ready to ditch boredom and join a women-owned rockstar team?Nonprofit Marketing Nerds is hiring an Executive Assistant to join a fast-paced, tech-forward marketing agency that has supported nonprofits and associations.If you love bringing order, clarity, and momentum to busy leaders, this role gives you the chance to make a real impact every single day. You...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Upsperity A tiempo completo

    Are you a highly organized and versatile Executive Assistant looking to make a significant impact in a growing company? Upsperity, a global recruiting agency is seeking an Executive Assistant with a diverse skill set to support our team. This role requires expertise in lead generation, CRM management, email marketing, graphic design, SEO, and client...