Event Finance Analyst

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Finance Analyst oversees the financial planning, budgeting, and reconciliation for congress activities. This role ensures all expenditures align with client's financial policies and provides detailed reporting on budget utilization. The Finance Lead also manages vendor payments, tracks cost savings, and ensures financial transparency throughout the congress lifecycle. A support role within our Meeting & Events teams, handling the post event billing reconciliation, vendor coordination and data administration tasks for specified global markets or customer accounts.

The person will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include collecting, validating, updating data across applications, and delivering the end-to-end process. The role will also require managing and reconciling data within various Technology platforms.

They will provide a highly effective, proactive, and responsive data admin and project reconciliation support ensuring that the overall process operate efficiently, reliably and to agreed SLA's and KPI's.

What You'll Do:

Receive, review, cross check and analyze the event budgets assigned via Meetings & Events' internal Project Management tool (Meeting Central).

Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation as per the laid down checklist within the process.

Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.

Assess, analyze, and intelligently enter data taken from one data source to another, either via manual duplication or by means of a macro.

Reconciliation of all meeting and event spend.

Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.

Supports continuous alignment with M&E policies and turnaround time and works closely with the Meeting planners.

Supports resolution on issues and reconciliation errors to ensure Event closures on time.

What We're Looking For:

REQUIRED: 2+ years of reconciliation processes

Pharmaceutical Congress experience a plus.

Ability to communicate effectively and professionally with all levels of management and clients.

Ability to work accurately and timely – to meet deadlines.

Shown skills for technology and/or software solutions and analytical skills required.

Microsoft Word and Excel experience – Advanced level

Experience with meeting industry technology preferred (CVENT)

Advanced oral and written presentation skills required.

Location Mexico

Click here to learn more about the benefits we offer in Mexico.

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

And much more

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement .

What if I don't meet every requirement? If you're passionate about our mission and believe you'd be a phenomenal addition to our team, don't worry about "checking every box;" please apply anyway. You may be exactly the person we're looking for