Payroll Specialist

Payroll Specialist

Reports Directly to: Human Resources Manager

Overall Purpose of the Position:

The Payroll Specialist is responsible for ensuring accurate and timely payroll processing for employees, ensuring precision in salary calculations, deductions, and benefits, as well as compliance with applicable labor and tax regulations.

Responsibilities:

1. Collect and review attendance records, hours worked, vacations, and absences of employees to accurately and promptly prepare payroll.
2. Calculate salaries, bonuses, commissions, and any other additional payments according to established policies and procedures.
3. Manage and apply payroll deductions such as taxes, social security, loans, pensions, and other benefits, ensuring accuracy in calculations and legality of withholdings.
4. Coordinate with the Human Resources department to ensure correct incorporation and updating of benefits and deductions in the payroll system.
5. Stay updated on labor and tax laws applicable to payroll, ensuring compliance with local, state, and federal regulations regarding wages, taxes, and contributions.
6. Prepare and submit tax declarations and payroll-related reports within deadlines set by relevant authorities.
7. Provide assistance and guidance to employees on payroll-related matters, addressing their queries, resolving issues, and providing clarifications on their payments and deductions.
8. Collaborate with the Human Resources department to facilitate the onboarding process for new employees and provide them with information about their benefits and compensations.
9. Conduct periodic audits of the payroll to verify its accuracy and precision, identifying and correcting potential errors or inconsistencies.
10. Maintain detailed records and documentation of payroll processes, ensuring traceability and transparency in all related operations.
11. Manage employee benefits programs, including savings funds, meal vouchers, medical, and life insurance, ensuring their proper implementation and administration according to company policies.
12. Collaborate with external vendors for the hiring and renewal of medical and life insurance policies, as well as the management of meal vouchers and savings funds programs.
13. Calculate and determine worker-employer contributions and social security contributions (IMSS and INFONAVIT) through the Unique Self-Determination System (SUA), ensuring timely and accurate payments.
14. Coordinate with the Accounting and Finance department to ensure the availability of necessary funds for the payment of SUA obligations.

Education: Bachelor's Degree in Business Administration, Industrial Engineering, Human Resources, Accounting, or related field.

Experience:

• 5 years in the Human Resources department of a manufacturing company.
• 3 years in payroll processing and benefits administration.
• 3 years of experience with payroll systems and human resources management software. TRESS System experience preferred.
• 5 years Deep knowledge of Mexican labor and tax legislation related to payroll and employee benefits for

Training and Specific Skills:

Payroll preparation Advanced

Federal Labor Law, Social Security Law Advanced

TRESS System Advanced

IDSE Portal Intermediate Infonavit procedures and portal Intermediate

Determination of Contributions and SUA Payment Intermediate Compensation and Benefits Policies Intermediate

Our client is an equal opportunity employer that is committed to diversity and inclusion in the workplace. They prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic as outlined by federal, state, or local laws.