Bilingual Executive Assistant

About Us Impact Advisors, LLC is a nationally recognized healthcare management consulting firm delivering Best in KLAS advisory, implementation, and optimization services. We are committed to exceeding client expectations and are proud to be a trusted partner to many of the nation's leading healthcare organizations. Our mission to drive patient-centered, value-driven outcomes has earned us prestigious industry accolades. To learn more, visit

Job Overview

As an Executive Assistant on our Managed Services team, you will provide critical support to leadership by coordinating virtual and in-person meetings, managing calendars, handling travel arrangements, and overseeing team events such as conferences, seminars, and interviews. You will serve as a central communication hub, ensuring leadership delivers impactful and concise messages to both the team and clients.

Position Summary

The Executive Assistant is responsible for enabling leadership efficiency, maintaining organized workflows, and supporting operational and client-focused activities. This role requires strong organization, communication skills, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Coordinate virtual and in-person meetings for leadership.

Manage shifting calendars and travel arrangements.

Draft, edit, and manage executive and client communications.

Monitor employees' start times, productivity, and workflow efficiency.

Assist with creating and editing social media content, presentations, and videos.

Maintain accurate administrative records, reports, and performance data.

Serve as a central point of communication for the Managed Services team

Competency Areas

Technical Skills / Subject Matter Expertise:

Advanced Excel skills for data organization and reporting.

Fast and proficient computer skills across multiple systems.

Skilled in social media content creation and video/presentation editing.

Drafts and edits executive documents and client communications accurately.

Manages administrative and office tasks efficiently and on time.

Client Services:

Communicates professionally with clients and internal teams.

Understands the impact of timely and accurate communication on client outcomes.

Maintains discretion and confidentiality with sensitive information.

People:

Coordinates with team members respectfully and effectively.

Participates in team events and meetings punctually.

Accepts feedback constructively and engages in self-development.

Firm:

Supports Impact Advisors' mission, values, and professional standards.

Follows company policies and contributes to a positive, compliant work environment.

Communicates via official channels and escalates issues appropriately.

About You

Experienced Executive Assistant with at least 1 year supporting leadership teams.

Strong organizer able to manage multiple calendars and travel logistics.

Eloquent communicator, capable of interacting with all levels of leadership.

Skilled in drafting and editing executive documents and client communications.

Capable of coordinating both virtual and in-office events and interviews.

Passionate about making a positive impact as a central team member.

Able to work from our Mexico City office, typically Monday to Friday, 8:00 a.m. – 5:00 p.m.

Strong English proficiency required.

Compensation

Salary range: MXN $19,800.94 – $25,000.00 per month, based on experience, skills, and certifications.

Our People and Culture We foster a caring, fun, honest, and autonomous environment. Our mission to create a Positive Impact drives innovation and high-value services for our clients. Impact Advisors is committed to diversity, equity, and inclusion and provides equal opportunities to all employees and applicants without regard to protected categories under federal, state, or local law.

Job Type: Full-time Work Location: In-person (Mexico City)