Inventory Management Specialist

Airswift is looking for an Inventory Management Specialist to work in a contractor (6 to 12 months) position in Mexico City for an oil and gas company.

Please note: only local candidates.

The Inventory Management Specialist will be responsible for overseeing, controlling, and optimizing the inventory management process and regulatory compliance requirements for the Kan Development Project. This role ensures that all materials, spare parts, and consumables required for drilling, completion, production, and maintenance activities are available, properly stored, and accurately tracked. The specialist will play a critical role in safeguarding operational continuity, cost efficiency, securing the writing-off of the materials based on Mexican regulations.

The specialist will work in close collaboration with the Engineering, Procurement, Logistics, Operations, Cost Project Controller, Permitting, Legal, Finance and Project Management departments to align procurement, inventory, and project scheduling needs.

Job Responsibilities
Inventory planning and control

Understand the historic inventories reported internally and to local authorities

Register all parameters required for items to be registered as inventory, including descriptions, coding, quantities, associated budget, quotations, originated service provider, invoices, payment supports, physical location, classification type, associated inspections, and other relevant information. Preserve the original documentation as support and reference, require it to supplier if needed.

Perform procedures of writing-off materials or scrap with the relevant approvals from internal authorities as well as regulators.

Identify items in the inventory eligible for buyback and support the permitting department with the required information for the correct submission for approvals to local authorities

Review with Tax and Integral reporting teams all necessary parameters to update inventory depending on the financial classification type

Provide traceability of inventory physical movements and record of warehousing requirements either in own warehouses or service provider yards. including the relevant and updated documentation.

Implement and monitor inventory management systems (ERP/SAP or equivalent).

Provide support to the procurement team in the onboarding of new contracts of service providers when inventories are to be obtained, so buyback rules are in line with current regulation.

Provide updated reports to cost controlling teams for the purpose of AFE closure, monthly or quarterly reports, as well as forecast of expenditures.

Prepare the semi-annual inventory report for the authority (SENER).

Support and participate in internal, external, and regulatory audits and inspections, providing accurate inventory records and ensuring compliance with applicable requirements. Ensure that inventory records and all supporting documentation, including photographic evidence, are correctly stored, documented, and maintained.

Ensure the accurate allocation of inventory in accordance with the approved budget. Mapping will be identified in alignment with the Project Cost Controller.

Implement, monitor and report corrective actions derived from audit findings.

Lead site visits as applicable to project-controlled sites to ensure compliance with in-country regulations

Ensure that applicable lessons learned are captured for future inventory exercises

Perform cost reconciliation activities for BU operations and equipment movements in the system, covering consumption, storage, and buyback processes.

Elaborate and prepare standardized formats for internal and external reports, ensuring consistency, accuracy, and compliance with reporting requirements.

Job Qualifications
Bachelor's degree in supply chain management, engineering, or related field.

Experience in the oil and gas industry.

Microsoft tools.

Proven track record in inventory management processes in the oil and gas industry.

Understanding of Mexican rules and regulations for inventory, accounting write-offs, scrap, etc.

Basic knowledge of ERP/SAP or equivalent.

Advanced English

About Airswift
Airswift serves as a strategic partner to our clients in STEM industries. We offer a turnkey workforce solution to acquire, mobilise and employ top talent in over 70 countries. With 800 employees in over 60 offices worldwide, 7,000 contractors and a candidate database of 1.5m specialists, our geographical reach and pool of available talent, experience and expertise is unmatched in the industry. We are proud to serve as a trusted advisor to clients looking to expand their operations internationally and offer employer of record services, payroll outsourcing, as well as HR consulting.