Operations Assistant

**Employment opportunity at IT8, your engineering partner.**

At IT8 we offer a high quality service to bring engineering projects to life. Our 20 years of experience in the automotive and logistics sectors make us the ideal partner to develop and implement strategic technical projects worldwide. Our team of experts - based in the United States, Mexico, Spain, Germany and India - provides professional service and tailor-made solutions with high-quality standards.

**_
Vacancy: Operations Assistant._**

**_ Location: Puebla, México (On - site)_**

We are a leading engineering company looking for a skilled **Operations Assistant,**
**Support the seamless functioning of the organization by enabling the effective execution of operational and project-related activities through reliable administrative and logístical coordination.**

**Key responsibilities**:

- **Maintain and update operational records.**Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication.
- **Identify operational needs.**Collaborate closely with the Operations and Project Management teams to identify requirements and support efficient project execution.
- Manage professional travel and vehicle allocation. Oversee business trips of company professionals, coordinate the allocation and use of company vehicles, rental cars, and housing arrangements.
- Incident resolution on-site. Address and resolve any issues affecting professionals during the delivery of their services at client or project sites, ensuring mínimal disruption.
- Liaise with suppliers. Communicate with various suppliers to confirm service availability and ensure services meet company standards and needs.
- Invoice management and reporting. Generate, monitor, and report invoices related to operations, maintaining accurate financial records and supporting budget control.
- Actively participate in the monitoring and continuous improvement activities of the system as well as the implementation of the requirements.

**What will you need to succeed as a Operations Assistant?**
- **Desired formation**: Administrative, secretariat, Administrative Business management or similar.
- **Experience**: 2-3 years.
- **Software**:

- MS Office.
- CRM management.

**Languages**:
English (Advanced)

Spanish (Advanced)

**Others**:

- Strong organizational, planning and prioritization skills.
- Excellent communication and interpersonal skills.
- Attention to detail and precision throughout the work.

**What do we offer?**

Great opportunity to join a dynamic project with high growth potential worldwide.
Competitive compensation package.
Flexibility, teamwork and a great working environment.
Pleasant work space, break area, fresh fruit, beverages, etc.

**Does this sound like an interesting position?**
- _
- IT8 is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment on the basis of race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other characteristic protected by law. This policy applies to all employment practices within our organization, including hiring, recruitment, promotion, termination, layoff, recall, recall, leave of absence, compensation, benefits, training and learning._
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**Oportunidad de empleo en IT8, su socio en ingeniería.**

En IT8 ofrecemos un servicio de alta calidad para dar vida a proyectos de ingeniería. Nuestros 20 años de experiência en los sectores de automoción y logística nos convierten en el socio ideal para desarrollar e implementar proyectos técnicos estratégicos en todo el mundo. Nuestro equipo de expertos -con sede en Estados Unidos, México, España, Alemania e India
- ofrece un servicio profesional y soluciones a medida con estándares de alta calidad.

**Vacante: Asistente de Operaciones.**
**Ubicación: Puebla, México (Presencial)**

Somos una empresa líder en ingeniería que busca un Asistente de Operaciones cualificado, Apoyar el perfecto funcionamiento de la organización permitiendo la ejecución eficaz de las actividades operativas y relacionadas con los proyectos a través de una coordinación administrativa y logística fiable.

**Responsabilidades clave**:

- Mantener y actualizar los registros operativos. Mantener registros precisos y actualizados de las operaciones diarias, los horarios y las reuniones para garantizar un flujo de trabajo fluido y una comunicación eficaz.
- Identificar las necesidades operativas. Colaborar estrechamente con los equipos de Operaciones y Gestión de Proyectos para identificar los requisitos y apoyar la ejecución eficaz de los proyectos.
- Gestionar los viajes profesionales y la asignación de vehículos. Supervisar los viajes de negocios de los profesionales de la empresa, coordinar la asignación y el uso de vehículos de la empresa, coches de alquiler y alojamiento.
- Resolución de incidencias in situ. Abordar y resol