Operations-administrative Assistant

hace 4 semanas

Puebla, México GGA Solutions A tiempo completo

**Position Summary**The Operations-Administrative Assistant will work closely with the VP of Operations to ensure our company's smooth, efficient operation. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to handle multiple tasks at the same time efficiently.**KEY RESPONSIBILITIES**:- **Support to VP of Operations**: Assist in planning, organizing, and managing daily activities and projects for the VP of Operations.- **Calendar Management**: Schedule, coordinate, and manage the VP´s appointments, meetings, and travel itineraries.- **Documentation and Reports**: Prepare, organize, and distribute relevant reports, presentations, and other documents as required.- **Communication Coordination**: Serve as the point of contact between internal teams and external partners, ensuring smooth communication and timely follow-ups.- **Project Assistance**: Manage ongoing projects, track progress, and update timelines to ensure they align with organizational goals.- **Meeting Support**: Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.- **Office Administration**: Perform general office duties, such as ordering supplies, managing filing systems, and keeping up-to-date records.- **Special Projects**: Take on ad hoc projects as assigned by the VP of Operations, which may include research, process improvement initiatives, and event planning.**SKILL AND KNOWLEDGE QUALIFICATIONS**- **Education**: A bachelor's degree in business administration, management, or a related field is preferred.- **Experience**: 2+ years in an administrative or executive assistant role, preferably supporting senior management.- **Skills**:- Fluent English, B2/C1- Exceptional written and verbal communication skills.- Proficiency in Microsoft Office Suite, Google Workspace, and project management software (e.g., Asana, Trello).- Strong organizational and multitasking abilities.- Ability to work independently and as part of a team.- Confidentiality and discretion are a must.**PREFERRED QUALIFICATIONS**- Prior experience in operations, project management, or a similar field.- Familiarity with data analysis and report generation.- Strong understanding of organizational processes and structures.Tipo de puesto: Tiempo completoSueldo: $16,000.00 - $17,000.00 al mesBeneficios:- Caja de ahorro- Estacionamiento gratuito- Seguro de vidaTipo de jornada:- Lunes a viernes- Turno de 10 horasEscolaridad:- Licenciatura terminada (Obligatorio)Idioma:- Inglés (Obligatorio)Lugar de trabajo: Empleo presencialFecha de inicio prevista: 25/03/2025

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