Executive Administrative Assistant

Overview:
**We Are PepsiCo**

Join PepsiCo and Dare for Better We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place.

Being part of PepsiCo means being part of one of the largest food and beverage companies in the world, with our iconic brands consumed more than a billion times a day in more than 200 countries.

Our product portfolio, which includes 22 of the world's most iconic brands, such as Sabritas, Gamesa, Quaker, Pepsi, Gatorade and Sonrics, has been a part of Mexican homes for more than 116 years.

A career at PepsiCo means working in a culture where all people are welcome. Here, you can dare to be you. No matter who you are, where you're from, or who you love, you can always influence the people around you and make a positive impact in the world.

**Know more**:PepsiCoJobs

**Join PepsiCo, dare for better.**

**Responsibilities**:
**The Opportunity**

The primary goal of the Executive Administrative Assistant is to provide essential support to key executives, particularly at the Director level, across the organization. This critical role ensures the smooth execution of daily operations, including travel and logistics management, expense reimbursements, AMEX support, meeting and visit coordination, local administrative tasks, and other vital administrative functions. The position requires adaptability to a dynamic work environment and the flexibility to manage a wide range of responsibilities, helping to ensure continuity and minimize operational disruptions. Through these efforts, the Executive Administrative Assistant plays a key role in fostering a positive and collaborative team culture within the organization.

**Your Impact**

As Executive Administrative Assistant your functions would consist of:

- Coordinate and book domestic and international travel for executives, including itineraries, flights, hotels, and transportation.
- Travel & Expense reports and submissions.
- Facilitate visa processing and passport-related matters.
- Collect and organize expense receipts, ensuring they align with company policies.
- Open and manage tickets for reimbursement requests, ensuring prompt closure.
- Review receipts and invoice tickets sent by the executive.
- Schedule and organize meetings for executives, considering time zones and preferences.
- Coordinate visits from clients, partners, and other stakeholders.
- Arrange logistics for visitors, including accommodations, transportation, and meeting spaces.
- Maintain and update executives' calendars to reflect meetings, appointments, and events.
- Assist in planning and organizing corporate events, conferences, and off-site meetings.

**Note: This is a temporary 6-month role with PepsiCo.**

Qualifications:
**Who Are We Looking For?**
- 1+ years of previous professional experience as Executive Assistant.
- Demonstrated ability to use initiative, work proactively, and adapt quickly to a constantly changing environment.
- Excellent spelling
- Excellent copywriting management.
- Advanced English
- Management Assistance Experience.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Office package knowledge (Excel, PowerPoint, Outlook).
- Concur Travel system (optional).

**What can you expect from us**:

- Opportunities to learn and develop every day through a wide range of programs.
- Internal digital platforms that promote self-learning.
- Development programs according to Leadership skills.
- Specialized training according to the role.
- Learning experiences with internal and external providers.
- We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
- Financial wellness programs that will help you reach your goals in all stages of life
- A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
- And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We respect and value diversity as a work force and innovation for the organization.