Billing and Logistics Support

Motion Transit LLC is a **U.S.based logistics company**, specializing in refrigerated transportation. We have built our foundation by partnering with some of the nation’s largest produce growers, wholesalers, and distributors.

With quality service, innovation, and a team driven for success, Motion Transit has become a key player in powering the nation’s agricultural supply chain.

We are hiring through our **HR business partner in Mexico**, and this is a **100% remote**

**position**. The role is for an **Administrative Associate**, who will provide support to both our **Billing/Accounting team during the week** and our **Logistics department during afternoons and weekends**. This dual position requires strong organizational skills, attention to detail, and the ability to work under pressure to meet deadlines.

The position is **full-time**, with one day off potentially assigned during the week. The Administrative Associate will be responsible for ensuring accurate billing, maintaining account records, and providing real-time support to logistics operations, including shipment tracking, scheduling, and customer communication.

**Responsibilities & Duties - Administrative**
- Enter customer and account data from source documents within established time limits.
- Create and issue customer invoices accurately and on time.
- Collaborate with internal departments to ensure billing accuracy.
- Maintain and organize accounts receivable and billing records.
- Compile, verify, and sort information to prepare source data for entry and record-keeping. **Identify, investigate, and resolve errors, discrepancies, or irregularities.**:

- Research and obtain missing or incomplete documentation.
- Generate reports, store completed work in designated locations, and perform backup operations.
- Maintain carrier packets and update the company database.
- Record and monitor payments received.
- Generate past-due customer reports and track outstanding invoices.
- Conduct collection calls and manage correspondence with past-due accounts.
- Support monthly and quarterly audits, reconciliations, and data clean-ups.
- Respond promptly to information requests and retrieve relevant files.
- Ensure confidentiality of sensitive company and customer information.
- Comply with data integrity and security policies.

**Responsibilities - Logistics (Weekend and/or Evening Shifts)**
- Provide real-time tracking and tracing updates for shipments.
- Enter, update, and manage customer orders across various logistics platforms.
- Schedule, confirm, and follow up on pickup and delivery appointments.
- Monitor driver status and report delays, incidents, or issues proactively.

**Skills Required**:

- Strong organizational skills and attention to detail.
- High motivation, proactivity, and assertiveness.
- Proficiency in Microsoft Office Suite, especially Excel.
- Basic math competency and ability to analyze numerical data.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- High degree of accuracy in data entry and record-keeping.

**Requirements**:

- Bachelor’s degree in Administration or related field (preferred).
- Minimum 1 year of experience in billing/accounts receivable or administrative support.
- Experience in logistics or transportation (preferred).
- Proficiency in Microsoft Office (Excel, Word, Outlook). **English level B2 (intermediate-upper intermediate).**:

- **Must have a personal computer/laptop and reliable high-speed internet connection (proof of capacity required).**:

- Strong organizational skills, attention to detail, and ability to meet deadlines.
- Availability to work rotating shifts, including evenings and weekends.

**Shift & Schedule**
- 48-hour workweek.
- Rotation of shifts, including weekends and evenings.
- Hybrid responsibilities combining Administrative and Logistics support.

Tipo de puesto: Tiempo completo

Sueldo: $17,500.00 - $20,000.00 al mes

Beneficios:

- Descuentos y precios preferenciales
- Seguro de gastos médicos
- Trabajo desde casa

Pregunta(s) de postulación:

- Disponibilidad para trabajar fines de semana?
- Puede desarrollar la entrevista 100% en inglés?

Escolaridad:

- Licenciatura terminada (Deseable)

Idioma:

- Inglés (Obligatorio)

Lugar de trabajo: remoto híbrido en Paseo de la amistad 7, 37766, Paseo Real, Gto.