Event Coordinator

hace 5 días

Guadalajara, México Intrategia Human Talent & Consulting. A tiempo completo

The association of soybean growers, agribusinesses, commodity carriers, traders, and farm organizations working together to increase preference for US soybeans around the world is looking for an:
Responsible for the day-to-day administrative coordination of events to further business goals and strengthen the company and US SOY brand in global markets.

**Education and experience**:

- At least two years of related experience in planning corporate events nationally and internationally
- Experience in successfully creating or modifying processes to implement best practices
- Bachelor’s degree in Event Management and Production, Business, Marketing, or related.

**Essential functions, duties, and responsibilities**:

- Coordinates day-to-day event management and logistics for all events in the region. These events could occur simultaneously.
- Ensures events are fully approved, funded, and properly implemented.
- Collaborates with the implementation team and project managers to understand the needs and purpose of each event, ensure budget availability, and create planning schedules.
- Research and provide at least 3 possible competitive offers for event venues.
- Tracks contract signing, compliance requirements, and contractor payment.
- Negotiates with hotels and liaises with event vendors and suppliers before, during, and after events.
- Coordinates and attends conference calls related to the event.
- Support attendees with event invitations, confirmation, and travel arrangements.
- Attend or support events online, acting as the primary point of contact for event attendees and vendors.
- Submit event expenses with proper compliance documentation and reconcile corporate credit cards used for even.

**Knowledge and abilities**:

- Strong verbal and written communication skills in English and Spanish
- Demonstrated ability to successfully manage events from start to finish and to develop and oversee the activities of multiple subcontractors
- Excellent organizational and time management skills with a proven ability to prioritize tasks, meet tight deadlines, multitask, and follow up on issues promptly
- Ability to work effectively and respectfully with other departments, cultures, country offices and external organizations and stakeholders
- Excellent multi-calendar management skills.
- High level of professionalism, integrity, ethics and confidentiality

**Soft skills**:

- Leadership
- Excellent customer service
- Self-motivation
- Autonomy and responsibility
- Proactivity
- Strong personal and work ethics
- Attention to details
- Time management
- Timely and effective communication
- Teamwork (involve other areas and share opinions, gear)
- Ability to work simultaneously on different events and tasks
- Mathematical ability
- Discipline
- Ability to work based on Regulations (interpretation and decision-making based on criteria)

**Other requirements**:

- Availability to travel nationally and internationally with a valid Passport and VISA.

**Salary**:

- MXN 35,000 - 40,000 gross salary per month
- Mexican legal benefits
- 15 days of vacation
- 30 days of Christmas bonus
- 15 days of Vacation bonus
- American and Mexican holidays
- Grocery vouchers $2,800
- Insurance of major medical expenses
- Monday to Friday from 7:30 am to 4:30 pm
- Rinconada del Bosque, 44530 Guadalajara, Jal.

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