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Tax Assistant

hace 1 día

Desde casa, México PIVOT A tiempo completo

**Job Title**: Bilingual Tax Assistant

**Location**: Remote

**About the Role**

We are seeking a detailed, proactive, and self-starting bilingual professional to lead and manage our tax services department. This is a single-person department — you will be fully responsible for coordinating client engagements, ensuring deadlines are met, managing billing and payments, and overseeing all aspects of our tax services process.

**Key Responsibilities**
- Client Onboarding & Engagement
- Conduct discovery calls with clients to assess tax needs.
- Enter client data into the system with complete accuracy.
- Collect required documents and financial information.
- Prepare and issue engagement letters and service estimates.
- Prepare pricing proposals for services.
- Collect client deposits and final payments prior to completion of filing.
- Communicate action plans and timelines clearly.
- Tax Preparation & Process Coordination
- Submit client files to external tax preparers.
- Monitor progress to ensure returns and filings are completed on time.
- Follow up with clients and preparers for missing or additional documentation.
- Schedule tax preparation and tax planning meetings with the tax expert.
- Ensure tax preparers are paid accurately (Revenue split - percentage of total charges).

Department Oversight - Three Divisions

1. Year-End Business Tax Preparation
- Manage business entity returns.
- Coordinate individual returns for business owners and partners only.

2. Transaction Privilege Tax (TPT)
- Ensure filings and payments are submitted by the 20th of every month.

3. Tax Audits & Tax Planning Consulting
- Attend and coordinate all related meetings.
- Support clients with audit requests and consulting engagements.
- Administration & Reporting
- Maintain complete client and compliance records.
- Track timelines and ensure all deadlines are met.
- Prepare and send invoices as needed.
- Report directly to the CEO and General Manager.

**Qualifications**
- Fluent in English and Spanish (oral and written).
- Exceptional organizational and time-management skills.
- Strong communication skills for client and partner interaction.
- Proficiency in QuickBooks and Microsoft Office Suite preferred.
- Prior experience in tax, accounting, or client services is highly valued.
- Self-motivated, detail-oriented, and thrive working independently.

**What We Offer**
- 100% remote work flexibility.
- Opportunities for professional growth and development.
- Collaborative and supportive team environment.

Pay: $26,000.00 - $32,000.00 per month

Work Location: Remote