Travel, Entertainment and Credit Card Administrator

**Mission** The Travel, Entertainment, and Credit Card Administrator is responsible for managing the organization's corporate travel, expenses, and credit card programs. This includes administering the Navan travel management system, overseeing corporate credit card issuance and usage, ensuring compliance with company policies, and providing support to employees

**Responsibilities**
- Administer and maintain the Navan travel and expense management system.
- Configure system settings, workflows, and user roles to align with company policies.
- Provide training and support to employees on using the Navan platform and proper credit card usage. **Monitor system performance and troubleshoot issues in collaboration with IT and Navan support.**:

- Ensure compliance with corporate travel, entertainment, and credit card policies.
- Generate and analyze reports on travel, expense, and credit card data to identify trends and opportunities for cost savings.
- Coordinate with finance, HR, and procurement teams to ensure accurate data integration and reporting.
- Manage user access, onboarding, and offboarding within the Navan system.
- Stay updated on new features and updates from Navan and implement them as appropriate.
- Support audits and provide documentation related to travel, expense, and credit card activities.
- Administer the company's corporate credit card program, including issuing new cards, setting limits, and deactivating cards as needed.
- Monitor credit card usage to ensure compliance with company policies and procedures.
- Reconcile credit card transactions and ensure timely submission of receipts and expense reports.
- Serve as the primary point of contact for cardholders regarding card usage, disputes, and policy questions.
- Work with the finance team to ensure accurate coding and posting of credit card transactions.
- Generate and distribute monthly credit card statements and reports.
- Assist in the development and enforcement of credit card policies and procedures.
- Identify and investigate any unusual or unauthorized transactions.
- Collaborate with vendors and the credit card provider to resolve issues and optimize the program.

**Requirements**:
Formal Education Requirement:

- Bachelor's degree in Business Administration, Finance, Information Systems, or related field.

Minimum Years of Experience Necessary:

- 2+ years of experience administering travel and expense systems, preferably Navan, or in accounting, finance, or administrative roles.

Knowledge:

- Strong understanding of corporate travel, entertainment, and credit card policies and procedures.
- Proficiency in Microsoft Excel and experience with data analysis and reporting. **Experience with accounting software (e.g., Infor M3, Concur).**:

- Experience working with cross-functional teams and external vendors
- Experience with Navan system administration and configuration.
- Familiarity with expense management integrations (e.g., ERP, HRIS, TMC).
- Knowledge of compliance and audit requirements related to T&E and credit card programs.
- Project management experience in system implementation or upgrades.
- Experience with expense management systems (e.g., Concur).
- Familiarity with internal controls and audit processes.
- Knowledge of corporate credit card best practices and compliance standards.

**Why Join Us?**

Become part of a team that values innovation, quality, and a proactive approach to challenges. We offer a platform for professional growth in a supportive and dynamic environment, where your contribution will not only be valued but also pivotal to our continued success.

Tipo de puesto: Tiempo completo

Sueldo: $22,000.00 - $28,000.00 al mes

Beneficios:

- Descuento de gimnasio
- Días de paternidad superiores a los de la ley
- Estacionamiento de la empresa
- Seguro de gastos médicos
- Seguro de gastos médicos mayores
- Seguro de vida
- Vales de despensa
- Vales de restaurante

Pregunta(s) de postulación:

- ¿What is your monthly salary expectation?
- How many years of experience do you have administering travel and expense management systems (e.g., Navan, Concur, or others)?
- Have you specifically administered or configured the Navan system? If yes, please describe your level of expertise.
- Do you have experience managing corporate credit card programs (e.g., issuance, limit control, reconciliation, and reporting)?
- What is your proficiency level in Microsoft Excel and financial/expense data analysis?

Lugar de trabajo: Empleo presencial