Site Administration Specialist

**We Are**:
At Synopsys, we drive the innovations that shape the way we live and connect. Our technology is central to the Era of Pervasive Intelligence, from self-driving cars to learning machines. We lead in chip design, verification, and IP integration, empowering the creation of high-performance silicon chips and software content. Join us to transform the future through continuous technological innovation.

**You Are**:
You are an experienced administrative professional who thrives in a dynamic, fast-paced environment. With a passion for operational excellence, you bring a proactive approach to problem-solving and a meticulous eye for detail. You are an adept multitasker, able to juggle competing priorities while maintaining high standards of accuracy and confidentiality. Your communication skills help you build trusted relationships across all levels of an organization, and you navigate complex administrative processes with ease and poise.

You have a demonstrated ability to coordinate logistics and manage resources efficiently, ensuring that daily operations run smoothly. Your strong organizational skills enable you to anticipate needs and resolve issues before they arise, creating a seamless experience for both employees and leadership. You are service-oriented, valuing the importance of supporting your colleagues and contributing to a positive workplace culture.

**What You’ll Be Doing**:

- Coordinating logistics, schedules, and meetings for the Site Manager and local managers, ensuring seamless daily operations.
- Serving as the local point of contact with Human Resources and Finance for all administrative processes, including onboarding, offboarding, timesheets, and utilization reports.
- Managing vendor relationships for facility services such as cleaning, maintenance, cafeteria, and pest control, and ensuring compliance with invoicing requirements.
- Supporting the planning and execution of site events, including Wellness Month, Synopsys for Good activities, and other internal initiatives.
- Coordinating with external authorities to secure permits, licenses, and meet municipal requirements for site operations.
- Assisting employees with a variety of administrative requests, including travel arrangements, reimbursements, benefits inquiries, and office supply needs.
- Overseeing site resources and facilities, including meeting rooms, cafeteria, and office supplies, to optimize the employee experience.
- Preparing and delivering periodic administrative reports to the Site Manager, providing actionable insights for site management.

**The Impact You Will Have**:

- Enabling seamless site operations, allowing technical teams to focus on innovation and productivity.
- Fostering a collaborative and inclusive workplace by supporting employee needs and organizational initiatives.
- Ensuring compliance with company policies and local regulations, safeguarding Synopsys’ reputation and operational integrity.
- Optimizing resource utilization and vendor partnerships to enhance cost-effectiveness and service quality.
- Driving continuous improvement in administrative processes, contributing to a culture of operational excellence.
- Supporting leadership in decision-making through accurate and timely administrative reporting.

**What You’ll Need**:

- Bachelor’s degree in Administration, Business, Accounting, or a related field; or equivalent proven experience in administrative coordination.
- 4-8 years of relevant experience in administrative or office coordination roles.
- Intermediate to advanced English proficiency, both written and spoken, for effective communication in a multicultural environment.
- Advanced proficiency in Microsoft Office (Excel, Outlook, Teams) to manage schedules, documentation, and reporting.
- Experience with SAP/Ariba or similar enterprise systems is a strong plus.

**Who You Are**:

- Highly organized, with a keen attention to detail.
- Clear and effective communicator, both verbally and in writing.
- Discreet and trustworthy, with a strong sense of ethics and confidentiality.
- Service-oriented and approachable, fostering positive relationships across teams.
- Able to manage multiple priorities and deadlines with composure and professionalism.
- Collaborative, adaptable, and proactive in addressing challenges and finding solutions.

**The Team You’ll Be A Part Of**:
You will join a dedicated and collaborative Operations team focused on supporting Synopsys’ site management and daily operations in Mexico. The team partners closely with HR, Finance, Facilities, and other business units to enable a productive and positive workplace environment. You’ll play a key role in ensuring operational excellence and employee satisfaction across the site.

**Rewards and Benefits**:
We offer a comprehensive range of health, wellness, and financial benefits to cater to your needs. Our total rewards include both monetary and non-monetary offerings.