Senior Specialist Gbs Payroll

SENIOR SPECIALIST GBS PAYROLL

DEPARTMENT

: GBS HRS

DIRECT REPORTING LINE

: (Senior) Manager GBS HR Services / Payroll

INDIRECT/SECOND REPORTING LINE

: N/A

SUBSIDIARY/COUNTRY

: LAM

LOCATION:
GSMS GRADE:
P1

PERSONNEL MANAGED

: No

BUDGET MANAGED

: No

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION:

- adidas Shared Services in Bogotá delivers high quality services for Accounts Payable, Accounts
- Receivable, Retail Accounting, eCommerce Accounting and other Finance processes as well as
- HR Services for adidas companies located in LAM.
- Responsible for leading the end-to-end payroll process (processing, payment, and accounting) to
- ensure correct payment of employees and compliance with the current country legislation.

KEY RESPONSIBILITIES:

- Manage the relation with the payroll vendor and timely execution of standard and complex payroll tasks according to defined processes, schedules, and service levels in accordance with regional and local guidelines)
- Review the information (hirings, terminations, vacations, car allowance, mobility, holidays worked, commissions, medical leaves, absences, etc) necessary to achieve the processing of the payroll
- Execute personnel payment accurate and timely according with the current country legislation
- Execute payment of social security, retirement saving plans and income taxes to accomplish the current labor law
- Present the required documentation in case of audits or inspections (e.g Ministry of Labor and Employment, Internal audits) in order to comply with the legislation and company guidelines
- Carrying out standard and complex audits of personnel data, programs, and processes.
- Provide consulting and service to employees and the HR community on general and more complex payroll topics.
- Run payroll for the revenue appropriate group of employees.
- Support the continuous improvement of payroll processes and the use of systems.
- Support in reconciling financial accounts with payroll results
- Comparison of the monthly accounting documents in cooperation with the local data management team, the payroll accounting specialists in the areas of market, finance and controlling.
- Timely reporting and preparation of declarations and ensuring appropriate communication with tax authorities, social security, and all other state institutions.
- Monitoring incoming employee payments
- Ensuring correct account assignment of wage types in SAP HR
- Manage the change of systems and processes related to payroll management to ensure proper execution of regulations and compliance with corporate policies.
- Providing input for changes to corporate policies and regulations
- Support of projects and modifications of systems and processes to ensure the correct implementation of regulations and compliance with corporate guidelines.

KEY RELATIONSHIPS:

- HRBPs
- HRS and Rewards team
- Tax authorities
- External payroll vendor, accounting company and tax consultant
- Finance (Controlling, Financial Shared Service Center, Taxes)
- Legal
- Internal Controls
- Finance GBS and Local

KNOWLEDGE SKILLS AND ABILITIES
:

- Very good association and experience with payroll solutions, ideally with SAP HR
- Experience in a Shared Service environment or similar
- Ability to read, write and communicate in English in a business setting
- Ability to pay close attention to detail and high degree of customer orientation
- Solid interpersonal skills combined with a high degree of customer orientation; can navigate easily within complex organizations, connect with a variety functions, audiences, management styles, or cultures.
- Strong problem solving and analytical skills
- Highly results driven and self-motivated team player with compassion, integrity, trust and perseverance.
- Ability to work under pressure and to prioritize and complete tasks in order of importance
- Good understanding of legal regulations in relation to Payroll

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS:

- University degree or commercial education
- At least 5 years of work experience in payroll accounting or finance
- English proficiency (b2 +)
- Strong MS-Office (MS-Excel, MS-Word, MS-PowerPoint) user-knowledge
- Experience with Business computing solutions, ideally with SAP-HR (PA, PY, OM
- Broad and deep theoretical understanding of job function

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: W